Denton County, TX
Records Technician - Detention - Sheriff
Denton County, TX, Denton, Texas, United States, 76205
Salary :
$45,342.00 - $52,597.00 Annually Location :
Denton, TX Job Type:
Full-Time Non-Exempt Job Number:
25-234 Department:
Sheriff - PR_6010 - County Jail Opening Date:
09/03/2025 Closing Date:
Continuous
Description The Records Technician - Detention performs limited supervisory and routine clerical work in regards to the preservation and destruction of County records. This position oversees microfilming, scanning, indexing, processing, and storing of county records ensuring adherence to established policies and procedures, and assists and advises direct reports as necessary in resolving problems as non-routine situations arise. Examples of Duties Operates and manages computer data entry equipment, reader printers, imaging hardware and software, microfilming equipment, and electronic records program.
Ensures compliance with established policies, procedures, standards, and federal and local government laws for paper, microfilmed, and electronic records, storage centers, and digital records in custody.
Handles all tasks assigned for customer service, scanning, microfilming, indexing, warehouse storage, and disposition projects.
Updates computerized inventory of records stored on paper, microfilm, and electronic format.
Performs quality control of records processed from intake to disposition.
Provides assistance in managing the records center as directed.
Provides weekly written reports to management.
Recommends ways to improve customer service and efficiency.
Improves and maintains knowledge of records management standards.
Acts as liaison between county departments, the public, and the records department in problem resolution.
Promotes and actively supports the department's mission, vision, and core values.
Regular and punctual attendance is required.
Performs other related duties as required.
Minimum Qualifications High School Diploma or GED and a minimum of two years of experience in a related field; or an equivalent combination of education and related experience required.
Completion of some college-level coursework in management or law enforcement is preferred.
Must be a U.S. citizen.
Must not have any Class B misdemeanor or higher convictions or deferred adjudications.
Possession of a valid driver's license. Must be able to obtain a State of Texas driver's license within 90 days of employment. Supplemental Information THE ANTICIPATED START DATE AND SALARY FOR THIS POSITION IS OCTOBER 1, 2025 PENDING COMMISSIONERS COURT APPROVAL OF FINAL BUDGET.
To ensure the proper delivery of emails, please add to your email safe list. Denton County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; disability, and long term care insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these "basic employee benefits" and retirement services, employees benefit from a variety of other programs including 12 paid holidays, Tuition Reimbursement, a Wellness Program, and more.
*Note: These benefits are not included for Community Supervision and Corrections Department (CSCD) employees, or any Denton County Part-Time employee.
Denton County is an Equal Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, gender, mental or physical disability, age, national origin or veteran status. Family Medical Leave:
Denton County employees who have been employed for one year and who have worked 1250 hours in the preceding year may be eligible for up to twelve weeks of FMLA leave. The FMLA provides for up to 12 weeks of job-protected leave
for the birth, adoption, or placement of a child for foster care to care for a child, spouse, or parent with a serious health condition for an employee with a serious health condition Employees who will be away from work for one of these reasons should contact Human Resources for additional information. When possible, an employee should provide at least 30 days advance notice. In the case of an emergency, notification should be made as soon as possible. 01
Failure to accept the acknowledgment statement below can result in your employment application being rejected for failure to meet the minimum qualifications as stated in the job posting. Your application for this employment opportunity will not be reconsidered if you fail to abide by the statements below.COMPLETED APPLICATION ACKNOWLEDGMENT: I hereby acknowledge that I must complete ALL sections of the employment application, to include the supplemental questions. I understand that failure to enter all relevant work experience in the work history section of the application will result in the rejection of my employment application. I understand that to knowingly make or cause to be made any false statement, omission, or misrepresentation of a material fact in any application, and/or its supplemental questions shall be grounds for termination. I also understand that I must provide at least THREE references in the "REFERENCES" section of the application.
Furthermore, I acknowledge that Denton County does NOT accept resumes in lieu of completed applications.
Please enter your initials and today's date as acceptance of this acknowledgment. If you do not accept this acknowledgment, please understand that your application will be rejected. 02
Do you have a high school diploma or GED?
yes No
03
Please indicate the highest level of education obtained:
No High School Diploma or GED General Equivalency Diploma High School Diploma Associate's Degree Bachelor's Degree Master's Degree Juris Doctorate PHD Medical Doctor
04
How many credit hours have you earned at an accredited college or university?This should include hours earned from completion of a degree, hours earned towards a degree, and/or hours earned but not in conjunction with a degree.
No College Credit - 14 Credit Hours 15-29 Credit Hours 30-44 Credit Hours 45-59 Credit Hours 60-89 Credit Hours 90-119 Credit Hours 120-149 Credit Hours 150-179 Credit Hours 180-209 Credit Hours 210-239 Credit Hours 240-269 Credit Hours 270-299 Credit Hours 300-329 Credit Hours 330-359 Credit Hours 360-389 Credit Hours 390 Credit Hours or more
05
I acknowledge that I must provide the Denton County Human Resources Department with an OFFICIAL transcript confirming hours completed as indicated in the question above, should an employment opportunity be offered and accepted. Please enter your initials and today's date as acknowledgment. If you did not indicate completion of credit hours, please enter N/A. 06
Please select the years of fulltime equivalent experience you have in records management or other related fields? NOTE: YOU MUST COMPLETE THE WORK HISTORY SECTION OF THE EMPLOYMENT APPLICATION TO INCLUDE THE VERIFIABLE FULL-TIME EQUIVALENT YEARS OF EXPERIENCE AS INDICATED OR BE DISQUALIFIED.
Less Than 6 Months At least 6 Months, but less than 1 Year 1 Year At least 1 Year 6 months, but less than 2 years 2 Years 3 Years 4 Years 5 Years 6 Years 7 Years 8 Years 9 Years 10 Years 11 Years 12 Years 13 Years 14 Years 15 Years or more
07
Are you certified as a Certified Archivist or Certified Records Manager (CRM)?
Yes No
08
Are you certified as a Certified Records Information Manager (RIM)?
Yes No
09
Which if any, of the following certification(s) do you have? (check all that apply)
All certifications must be current.
NOTE: YOU MUST PROVIDE ALL CERTIFICATION INFORMATION ON THE EMPLOYMENT APPLICATION IN THE "CERTIFICATES and LICENSES" FIELD OR RISK DISQUALIFICATION. You must provide documentation of any certification(s) indicated below if an employment opportunity is offered and accepted.)
Certified Records Information Manager (RIM) Certified Records Manager (CRM) Texas Public Information Act Certification Texas Library and Archives Certification None of the above
10
Have you EVER been arrested?
Yes No
11
Have you ever been detained by law enforcement?
Yes No
12
Have you ever had a criminal case dismissed?
Yes No
13
Have you EVER been indicted, criminally charged, or convicted of any misdemeanor or felony offense in this state or in any other legal jurisdiction (including offenses punishable under the Uniform Code of Military Justice)?
Yes No
14
Are you presently involved in any criminal proceedings, civil, felony or misdemeanor, excluding minor traffic violations (i.e. required to appear in court and/or pay a fine, pay probationary fees, on probation, involved in a pre-trail diversion program)?
Yes No
15
Have you ever been convicted of any charge that would prevent you from legally possessing a firearm or ammunition?
Yes No
16
If you have answered yes, to any of the previous six questions, please provide the following information: List the date of arrest and/or conviction, the type of arrest and/or conviction (describe the nature of the offense- felony or misdemeanor), and the disposition (jail/prison, probation, reduced charge, dismissed, pre-trial diversion, statute expiration) for each offense. If you responded no to all of the previous six questions, please enter, N/ A. 17
Are you a U.S. citizen?
Yes No
18
Have you EVER previously submitted an application for the Denton County Sheriff's office?
Yes No
19
If you answered yes, to the previous question, please list all positions you have applied for within the Denton County Sheriff's office.If you responded no, to the previous question, please enter N/A. 20
Do you possess a valid driver's license?
Yes No
21
Please provide the State of Issuance for the driver's license # provided in the previous question: 22
Please provide your:Driver's License #: 23
Please provide the Expiration Date for the driver's license # previously provided: 24
List
any
and
all
former names, including nicknames, that you have gone by.Please enter N/A if this question is not applicable. 25
Where did you hear about this position?
Denton Record Chronicle Governmentjobs.com Monster.com Indeed Craigslist Facebook Other
26
If you selected "Other" in the previous question, please specify how you were referred to this position. 27
Should you be selected for an interview, you will receive a phone call or email with all the necessary information for scheduling and attending your interview. Please see the acknowledgment below.Failure to accept the acknowledgment statement below can delay the processing of your application. By acknowledging the statement you understand you are responsible for checking your phone messages and email address (provided during online application registration) for information pertaining to potential interviews for this job posting. To ensure proper delivery of emails please add jobs@dentoncounty.gov to your email safe list. INTERVIEW ACKNOWLEDGMENT: I hereby acknowledge that all interviews for this vacancy, will be communicated via phone or email. Please enter your initials and today's date as acceptance of this acknowledgment. If you do not accept this acknowledgment, please enter N/A. 28
I understand that no employment contract either expressed or implied is created should I be hired by Denton County. I understand that I will be required to pass a drug/alcohol and/or physical examination prior to employment. I also understand that if I am a new employee, I will be required to complete a one (1) year probationary period. I give my consent to Denton County to conduct a background investigation including contacting any current and/or previous institutional employers, reference checks, criminal searches, and verification of credentials.
Please enter your initials and today's date as acceptance of this acknowledgment. If you do not accept this acknowledgment, please understand that your application will be rejected. Required Question
$45,342.00 - $52,597.00 Annually Location :
Denton, TX Job Type:
Full-Time Non-Exempt Job Number:
25-234 Department:
Sheriff - PR_6010 - County Jail Opening Date:
09/03/2025 Closing Date:
Continuous
Description The Records Technician - Detention performs limited supervisory and routine clerical work in regards to the preservation and destruction of County records. This position oversees microfilming, scanning, indexing, processing, and storing of county records ensuring adherence to established policies and procedures, and assists and advises direct reports as necessary in resolving problems as non-routine situations arise. Examples of Duties Operates and manages computer data entry equipment, reader printers, imaging hardware and software, microfilming equipment, and electronic records program.
Ensures compliance with established policies, procedures, standards, and federal and local government laws for paper, microfilmed, and electronic records, storage centers, and digital records in custody.
Handles all tasks assigned for customer service, scanning, microfilming, indexing, warehouse storage, and disposition projects.
Updates computerized inventory of records stored on paper, microfilm, and electronic format.
Performs quality control of records processed from intake to disposition.
Provides assistance in managing the records center as directed.
Provides weekly written reports to management.
Recommends ways to improve customer service and efficiency.
Improves and maintains knowledge of records management standards.
Acts as liaison between county departments, the public, and the records department in problem resolution.
Promotes and actively supports the department's mission, vision, and core values.
Regular and punctual attendance is required.
Performs other related duties as required.
Minimum Qualifications High School Diploma or GED and a minimum of two years of experience in a related field; or an equivalent combination of education and related experience required.
Completion of some college-level coursework in management or law enforcement is preferred.
Must be a U.S. citizen.
Must not have any Class B misdemeanor or higher convictions or deferred adjudications.
Possession of a valid driver's license. Must be able to obtain a State of Texas driver's license within 90 days of employment. Supplemental Information THE ANTICIPATED START DATE AND SALARY FOR THIS POSITION IS OCTOBER 1, 2025 PENDING COMMISSIONERS COURT APPROVAL OF FINAL BUDGET.
To ensure the proper delivery of emails, please add to your email safe list. Denton County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; disability, and long term care insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these "basic employee benefits" and retirement services, employees benefit from a variety of other programs including 12 paid holidays, Tuition Reimbursement, a Wellness Program, and more.
*Note: These benefits are not included for Community Supervision and Corrections Department (CSCD) employees, or any Denton County Part-Time employee.
Denton County is an Equal Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, gender, mental or physical disability, age, national origin or veteran status. Family Medical Leave:
Denton County employees who have been employed for one year and who have worked 1250 hours in the preceding year may be eligible for up to twelve weeks of FMLA leave. The FMLA provides for up to 12 weeks of job-protected leave
for the birth, adoption, or placement of a child for foster care to care for a child, spouse, or parent with a serious health condition for an employee with a serious health condition Employees who will be away from work for one of these reasons should contact Human Resources for additional information. When possible, an employee should provide at least 30 days advance notice. In the case of an emergency, notification should be made as soon as possible. 01
Failure to accept the acknowledgment statement below can result in your employment application being rejected for failure to meet the minimum qualifications as stated in the job posting. Your application for this employment opportunity will not be reconsidered if you fail to abide by the statements below.COMPLETED APPLICATION ACKNOWLEDGMENT: I hereby acknowledge that I must complete ALL sections of the employment application, to include the supplemental questions. I understand that failure to enter all relevant work experience in the work history section of the application will result in the rejection of my employment application. I understand that to knowingly make or cause to be made any false statement, omission, or misrepresentation of a material fact in any application, and/or its supplemental questions shall be grounds for termination. I also understand that I must provide at least THREE references in the "REFERENCES" section of the application.
Furthermore, I acknowledge that Denton County does NOT accept resumes in lieu of completed applications.
Please enter your initials and today's date as acceptance of this acknowledgment. If you do not accept this acknowledgment, please understand that your application will be rejected. 02
Do you have a high school diploma or GED?
yes No
03
Please indicate the highest level of education obtained:
No High School Diploma or GED General Equivalency Diploma High School Diploma Associate's Degree Bachelor's Degree Master's Degree Juris Doctorate PHD Medical Doctor
04
How many credit hours have you earned at an accredited college or university?This should include hours earned from completion of a degree, hours earned towards a degree, and/or hours earned but not in conjunction with a degree.
No College Credit - 14 Credit Hours 15-29 Credit Hours 30-44 Credit Hours 45-59 Credit Hours 60-89 Credit Hours 90-119 Credit Hours 120-149 Credit Hours 150-179 Credit Hours 180-209 Credit Hours 210-239 Credit Hours 240-269 Credit Hours 270-299 Credit Hours 300-329 Credit Hours 330-359 Credit Hours 360-389 Credit Hours 390 Credit Hours or more
05
I acknowledge that I must provide the Denton County Human Resources Department with an OFFICIAL transcript confirming hours completed as indicated in the question above, should an employment opportunity be offered and accepted. Please enter your initials and today's date as acknowledgment. If you did not indicate completion of credit hours, please enter N/A. 06
Please select the years of fulltime equivalent experience you have in records management or other related fields? NOTE: YOU MUST COMPLETE THE WORK HISTORY SECTION OF THE EMPLOYMENT APPLICATION TO INCLUDE THE VERIFIABLE FULL-TIME EQUIVALENT YEARS OF EXPERIENCE AS INDICATED OR BE DISQUALIFIED.
Less Than 6 Months At least 6 Months, but less than 1 Year 1 Year At least 1 Year 6 months, but less than 2 years 2 Years 3 Years 4 Years 5 Years 6 Years 7 Years 8 Years 9 Years 10 Years 11 Years 12 Years 13 Years 14 Years 15 Years or more
07
Are you certified as a Certified Archivist or Certified Records Manager (CRM)?
Yes No
08
Are you certified as a Certified Records Information Manager (RIM)?
Yes No
09
Which if any, of the following certification(s) do you have? (check all that apply)
All certifications must be current.
NOTE: YOU MUST PROVIDE ALL CERTIFICATION INFORMATION ON THE EMPLOYMENT APPLICATION IN THE "CERTIFICATES and LICENSES" FIELD OR RISK DISQUALIFICATION. You must provide documentation of any certification(s) indicated below if an employment opportunity is offered and accepted.)
Certified Records Information Manager (RIM) Certified Records Manager (CRM) Texas Public Information Act Certification Texas Library and Archives Certification None of the above
10
Have you EVER been arrested?
Yes No
11
Have you ever been detained by law enforcement?
Yes No
12
Have you ever had a criminal case dismissed?
Yes No
13
Have you EVER been indicted, criminally charged, or convicted of any misdemeanor or felony offense in this state or in any other legal jurisdiction (including offenses punishable under the Uniform Code of Military Justice)?
Yes No
14
Are you presently involved in any criminal proceedings, civil, felony or misdemeanor, excluding minor traffic violations (i.e. required to appear in court and/or pay a fine, pay probationary fees, on probation, involved in a pre-trail diversion program)?
Yes No
15
Have you ever been convicted of any charge that would prevent you from legally possessing a firearm or ammunition?
Yes No
16
If you have answered yes, to any of the previous six questions, please provide the following information: List the date of arrest and/or conviction, the type of arrest and/or conviction (describe the nature of the offense- felony or misdemeanor), and the disposition (jail/prison, probation, reduced charge, dismissed, pre-trial diversion, statute expiration) for each offense. If you responded no to all of the previous six questions, please enter, N/ A. 17
Are you a U.S. citizen?
Yes No
18
Have you EVER previously submitted an application for the Denton County Sheriff's office?
Yes No
19
If you answered yes, to the previous question, please list all positions you have applied for within the Denton County Sheriff's office.If you responded no, to the previous question, please enter N/A. 20
Do you possess a valid driver's license?
Yes No
21
Please provide the State of Issuance for the driver's license # provided in the previous question: 22
Please provide your:Driver's License #: 23
Please provide the Expiration Date for the driver's license # previously provided: 24
List
any
and
all
former names, including nicknames, that you have gone by.Please enter N/A if this question is not applicable. 25
Where did you hear about this position?
Denton Record Chronicle Governmentjobs.com Monster.com Indeed Craigslist Facebook Other
26
If you selected "Other" in the previous question, please specify how you were referred to this position. 27
Should you be selected for an interview, you will receive a phone call or email with all the necessary information for scheduling and attending your interview. Please see the acknowledgment below.Failure to accept the acknowledgment statement below can delay the processing of your application. By acknowledging the statement you understand you are responsible for checking your phone messages and email address (provided during online application registration) for information pertaining to potential interviews for this job posting. To ensure proper delivery of emails please add jobs@dentoncounty.gov to your email safe list. INTERVIEW ACKNOWLEDGMENT: I hereby acknowledge that all interviews for this vacancy, will be communicated via phone or email. Please enter your initials and today's date as acceptance of this acknowledgment. If you do not accept this acknowledgment, please enter N/A. 28
I understand that no employment contract either expressed or implied is created should I be hired by Denton County. I understand that I will be required to pass a drug/alcohol and/or physical examination prior to employment. I also understand that if I am a new employee, I will be required to complete a one (1) year probationary period. I give my consent to Denton County to conduct a background investigation including contacting any current and/or previous institutional employers, reference checks, criminal searches, and verification of credentials.
Please enter your initials and today's date as acceptance of this acknowledgment. If you do not accept this acknowledgment, please understand that your application will be rejected. Required Question