Auburn University at Montgomery
Administrative Associate
Auburn University at Montgomery, Montgomery, Alabama, United States, 36136
Position Information
Position Information
Vacancy Number: S-01234
Position Title: Administrative Associate
Classification Title:
Department: School of Accountancy
Employment Type: Full-Time
Special Instructions to Applicants:
Auburn University at Montgomery reserves the right once interviewing has begun to stop accepting applications.
Duties and Responsibilities:
A primary responsibility of all persons assigned to this job title is to support the instructional mission of the University and to promote positive student and customer relations. Perform a variety of administrative/secretarial tasks/responsibilities for the designated department/unit supervisor; maintain records of accounting transactions and prepare reports, etc.
The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, knowledges, skills, and abilities noted herein; however, this list represents EXAMPLES ONLY and is not a comprehensive listing of all functions and task performed by positions found in this classification.
Assist a supervisor in a variety of administrative detail matters; coordinate the maintenance and repair of office equipment; determine the need for, prepares specifications and process requisitions and material receipts for supplies, and forms. Receive, open, sort, and distribute mail and other correspondence. Maintain and supervise a large or complex filing system; analyze complex files and file materials; sort and file correspondence, reports, records, and other documents by established categories; maintain manuals, books of procedure, and bulletins. Greet the public and direct to proper offices; answer questions and give non-technical information; interpret and advise staff and public on rules, regulations, and procedures; receive and resolve complaints; arrange appointments, interview callers, and prospective employees. Compose and type narratives, form letters, and other reports; compose letters, tables, reports, forms, memoranda, and other materials from copy, rough drafts, and detailed instructions; assist in the preparation of forms and statements and process confidential matters; transcribe correspondence and other materials; proofread material for accuracy. Operate computer terminal, word processing equipment, calculating machine, posting machine, sorter, postage meter machine, reproduction machines, typewriter, and other office machines to enter data, inquire for information, and perform complex typing duties. Check and analyze complex documents and statistical information for completeness, accuracy, and proper coding according to standard procedures and ensuring compliance with applicable rules and regulations. Maintain attendance, personnel, time, payroll, inventory, accounting, financial, cost and/or other operating records where technical knowledge of established policies and procedures is required; maintain confidential records and/or documents. Compile, set up, and type reports, special studies, work sheets and statistical reports and tables; attend and keep records of meetings, conferences, and proceedings; transmit assignments to staff; coordinate with departmental representatives in collecting and disseminating information. Knowledge, Skills, and Abilities:
Knowledge of basic word processing software and the ability to operate standard PC/PC software applications. Knowledge of applicable university policies and procedures. Knowledge of general office procedures. Knowledge of assigned department forms, rules, etc. Ability to perform basic mathematical computations. Interpersonal skills; oral and written communication skills; analytical skills. Ability to review materials and identify discrepancies or mistakes (i.e., proofreading). Ability to respond to several demands at one time. Ability to coordinate the work of others.
Minimum Qualifications:
High school diploma or equivalent and two (2) years of related clerical/administrative experience in a computerized office environment. Additional relevant education may be substituted for experience requirement.
Job Open Date: 09/03/2025
This posting will remain open until closed: Yes
Job Close Date:
About the University/College
Located in Alabama's vibrant state capital, Auburn University at Montgomery is a fast-growing university on the rise. Don't just take our word for it: The Princeton Review rates us as one of the best colleges in the Southeast, while U.S. News & World Report recently ranked us No. 22 among regional universities in the South for the quality of undergraduate teaching and 38th among all public institutions in the region.
AUBURN UNIVERSITY AT MONTGOMERY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. The Office of Affirmative Action/Equal Employment Opportunity (AA/EEO) strives to ensure an inclusive and equitable working, living, and learning environment for members of the AUM community.
Quick Link https://www.jobs.aum.edu/postings/7228
Position Profile Link
Position Information
Vacancy Number: S-01234
Position Title: Administrative Associate
Classification Title:
Department: School of Accountancy
Employment Type: Full-Time
Special Instructions to Applicants:
Auburn University at Montgomery reserves the right once interviewing has begun to stop accepting applications.
Duties and Responsibilities:
A primary responsibility of all persons assigned to this job title is to support the instructional mission of the University and to promote positive student and customer relations. Perform a variety of administrative/secretarial tasks/responsibilities for the designated department/unit supervisor; maintain records of accounting transactions and prepare reports, etc.
The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, knowledges, skills, and abilities noted herein; however, this list represents EXAMPLES ONLY and is not a comprehensive listing of all functions and task performed by positions found in this classification.
Assist a supervisor in a variety of administrative detail matters; coordinate the maintenance and repair of office equipment; determine the need for, prepares specifications and process requisitions and material receipts for supplies, and forms. Receive, open, sort, and distribute mail and other correspondence. Maintain and supervise a large or complex filing system; analyze complex files and file materials; sort and file correspondence, reports, records, and other documents by established categories; maintain manuals, books of procedure, and bulletins. Greet the public and direct to proper offices; answer questions and give non-technical information; interpret and advise staff and public on rules, regulations, and procedures; receive and resolve complaints; arrange appointments, interview callers, and prospective employees. Compose and type narratives, form letters, and other reports; compose letters, tables, reports, forms, memoranda, and other materials from copy, rough drafts, and detailed instructions; assist in the preparation of forms and statements and process confidential matters; transcribe correspondence and other materials; proofread material for accuracy. Operate computer terminal, word processing equipment, calculating machine, posting machine, sorter, postage meter machine, reproduction machines, typewriter, and other office machines to enter data, inquire for information, and perform complex typing duties. Check and analyze complex documents and statistical information for completeness, accuracy, and proper coding according to standard procedures and ensuring compliance with applicable rules and regulations. Maintain attendance, personnel, time, payroll, inventory, accounting, financial, cost and/or other operating records where technical knowledge of established policies and procedures is required; maintain confidential records and/or documents. Compile, set up, and type reports, special studies, work sheets and statistical reports and tables; attend and keep records of meetings, conferences, and proceedings; transmit assignments to staff; coordinate with departmental representatives in collecting and disseminating information. Knowledge, Skills, and Abilities:
Knowledge of basic word processing software and the ability to operate standard PC/PC software applications. Knowledge of applicable university policies and procedures. Knowledge of general office procedures. Knowledge of assigned department forms, rules, etc. Ability to perform basic mathematical computations. Interpersonal skills; oral and written communication skills; analytical skills. Ability to review materials and identify discrepancies or mistakes (i.e., proofreading). Ability to respond to several demands at one time. Ability to coordinate the work of others.
Minimum Qualifications:
High school diploma or equivalent and two (2) years of related clerical/administrative experience in a computerized office environment. Additional relevant education may be substituted for experience requirement.
Job Open Date: 09/03/2025
This posting will remain open until closed: Yes
Job Close Date:
About the University/College
Located in Alabama's vibrant state capital, Auburn University at Montgomery is a fast-growing university on the rise. Don't just take our word for it: The Princeton Review rates us as one of the best colleges in the Southeast, while U.S. News & World Report recently ranked us No. 22 among regional universities in the South for the quality of undergraduate teaching and 38th among all public institutions in the region.
AUBURN UNIVERSITY AT MONTGOMERY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. The Office of Affirmative Action/Equal Employment Opportunity (AA/EEO) strives to ensure an inclusive and equitable working, living, and learning environment for members of the AUM community.
Quick Link https://www.jobs.aum.edu/postings/7228
Position Profile Link