University of Washington
Overview
Position: Grants Manager. The Grants Manager is responsible for managing all aspects of a large, multi-million dollar grant and contract operation for the Institute of Protein Design (IPD). This role works with Principal Investigators, post-docs, and junior faculty to manage proposal development for grants and contracts, and provides high-level management and compliance oversight of the awarded projects' lifecycle, including progress reports, milestones, deliverables, no-cost extensions, and grant close-out requirements. The position sets and implements departmental policies for grants and contracts and provides expert interpretation of federal, state, industry, and University policies to ensure compliance with applicable laws. Regular monitoring of federal and UW research directives, timely communication to stakeholders, and strategic planning to identify funding sources and advise investigators on opportunities are key responsibilities.
Key Responsibilities
30%: Manage grant development and proposal submission process with faculty PIs, postdocs, and trainees to ensure high-quality grant proposals. Responsibilities include interpreting RFAs, sponsor announcements, and regulatory requirements; developing, scheduling, and overseeing major proposal components and deadlines; assisting PIs with budgets within sponsor guidelines; ensuring administrative and technical proposal components adhere to sponsor regulations.
Communicate with funding agencies on approvals or policy clarifications and system access (e.g., NIH eRA Commons).
Create and route UW electronic applications (SAGE/eGC1) for department, school, and OSP review. Work with OSP on review questions and corrections toward successful submission.
20%: Regular monitoring of federal and UW directives; communicate and interpret policy changes; identify funding sources and advise faculty on opportunities.
Keep abreast of relevant policies (federal, UW, private foundations); disseminate important announcements to faculty and senior management.
Attend UW research administration meetings and workgroups (MRAM, RAPN, NCURA) to stay current.
20%: Set and implement departmental policies for grants and contracts; provide interpretation and implementation of policies to ensure compliance; develop resources and tools to improve proposal and award management; lead process improvement and policy orientation for new PIs and staff.
10%: Post-award management of awarded proposals, including reviewing NoA, explaining terms, ensuring compliance in spending, and managing deliverables and progress reports.
Oversee annual progress reports (e.g., NIH RPPRs) and sponsor submissions; prepare related documentation (Just-In-Time, IACUC/Human Subjects as relevant).
10%: Fiscal and contract management; coordinate with fiscal units, GCA, and OSP to resolve issues; monitor subcontractor performance and payments; conduct quarterly/annual contract reviews for compliance.
10%: Supervise and mentor staff (e.g., Program Operations Specialist) and conduct annual performance reviews.
Minimum Requirements
Bachelor's Degree in Business Administration, Finance, or equivalent + 4 years of related experience.
Additional Requirements
Extensive experience in grant management in an academic research environment; deep knowledge of federal funding agency policies and regulations (NIH/DOD/NSF/DOE), and private foundations/industry; ability to interpret and explain policies and contract terms to investigators.
Experience in proposal budget preparation; strong fiscal skills.
Excellent communication, editing, time management, and organizational skills.
Collaborative skills and ability to work with diverse stakeholders: faculty, postdocs, trainees, students, staff, and peers.
Desired Qualifications
UW grant management and UW systems experience (SAGE, Workday, Grant Tracker, MyResearch Portal) preferred.
Familiarity with federal grant policies and proposal systems (Assist, Grants.gov, eRA Commons); knowledge of UW/OSP regulations and policies (GIMs).
Supervisory or lead experience.
Application Process A cover letter is required for this position and must be attached for your application to be considered.
Compensation, Benefits and Position Details
Pay Range Minimum: $82,680.00 annual
Pay Range Maximum: $124,008.00 annual
Benefits: For information about benefits for this position, visit the University of Washington benefits page.
Shift: First Shift (United States of America)
Employment Type: Full-time
FTE: 100.00%
About The UW Working at the University of Washington provides a unique opportunity to change lives on our campuses, in our state, and around the world. UW employees enjoy outstanding benefits, opportunities for professional growth, and a diverse, vibrant environment.
Our Commitment The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. Applicants may be required to disclose substantiated findings or current investigations related to sexual misconduct as per Washington state law.
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Position: Grants Manager. The Grants Manager is responsible for managing all aspects of a large, multi-million dollar grant and contract operation for the Institute of Protein Design (IPD). This role works with Principal Investigators, post-docs, and junior faculty to manage proposal development for grants and contracts, and provides high-level management and compliance oversight of the awarded projects' lifecycle, including progress reports, milestones, deliverables, no-cost extensions, and grant close-out requirements. The position sets and implements departmental policies for grants and contracts and provides expert interpretation of federal, state, industry, and University policies to ensure compliance with applicable laws. Regular monitoring of federal and UW research directives, timely communication to stakeholders, and strategic planning to identify funding sources and advise investigators on opportunities are key responsibilities.
Key Responsibilities
30%: Manage grant development and proposal submission process with faculty PIs, postdocs, and trainees to ensure high-quality grant proposals. Responsibilities include interpreting RFAs, sponsor announcements, and regulatory requirements; developing, scheduling, and overseeing major proposal components and deadlines; assisting PIs with budgets within sponsor guidelines; ensuring administrative and technical proposal components adhere to sponsor regulations.
Communicate with funding agencies on approvals or policy clarifications and system access (e.g., NIH eRA Commons).
Create and route UW electronic applications (SAGE/eGC1) for department, school, and OSP review. Work with OSP on review questions and corrections toward successful submission.
20%: Regular monitoring of federal and UW directives; communicate and interpret policy changes; identify funding sources and advise faculty on opportunities.
Keep abreast of relevant policies (federal, UW, private foundations); disseminate important announcements to faculty and senior management.
Attend UW research administration meetings and workgroups (MRAM, RAPN, NCURA) to stay current.
20%: Set and implement departmental policies for grants and contracts; provide interpretation and implementation of policies to ensure compliance; develop resources and tools to improve proposal and award management; lead process improvement and policy orientation for new PIs and staff.
10%: Post-award management of awarded proposals, including reviewing NoA, explaining terms, ensuring compliance in spending, and managing deliverables and progress reports.
Oversee annual progress reports (e.g., NIH RPPRs) and sponsor submissions; prepare related documentation (Just-In-Time, IACUC/Human Subjects as relevant).
10%: Fiscal and contract management; coordinate with fiscal units, GCA, and OSP to resolve issues; monitor subcontractor performance and payments; conduct quarterly/annual contract reviews for compliance.
10%: Supervise and mentor staff (e.g., Program Operations Specialist) and conduct annual performance reviews.
Minimum Requirements
Bachelor's Degree in Business Administration, Finance, or equivalent + 4 years of related experience.
Additional Requirements
Extensive experience in grant management in an academic research environment; deep knowledge of federal funding agency policies and regulations (NIH/DOD/NSF/DOE), and private foundations/industry; ability to interpret and explain policies and contract terms to investigators.
Experience in proposal budget preparation; strong fiscal skills.
Excellent communication, editing, time management, and organizational skills.
Collaborative skills and ability to work with diverse stakeholders: faculty, postdocs, trainees, students, staff, and peers.
Desired Qualifications
UW grant management and UW systems experience (SAGE, Workday, Grant Tracker, MyResearch Portal) preferred.
Familiarity with federal grant policies and proposal systems (Assist, Grants.gov, eRA Commons); knowledge of UW/OSP regulations and policies (GIMs).
Supervisory or lead experience.
Application Process A cover letter is required for this position and must be attached for your application to be considered.
Compensation, Benefits and Position Details
Pay Range Minimum: $82,680.00 annual
Pay Range Maximum: $124,008.00 annual
Benefits: For information about benefits for this position, visit the University of Washington benefits page.
Shift: First Shift (United States of America)
Employment Type: Full-time
FTE: 100.00%
About The UW Working at the University of Washington provides a unique opportunity to change lives on our campuses, in our state, and around the world. UW employees enjoy outstanding benefits, opportunities for professional growth, and a diverse, vibrant environment.
Our Commitment The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. Applicants may be required to disclose substantiated findings or current investigations related to sexual misconduct as per Washington state law.
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