City and County of San Francisco
Assessor-Recorder Office Assistant - Office of the Assessor-Recorder (4213) - (1
City and County of San Francisco, San Francisco, California, United States, 94199
Overview
This is a Citywide Exam posting for the Assessor-Recorder Office Assistant - Office of the Assessor-Recorder (4213) (Recruitment ID: 158925). The City uses a citywide exam process. Your application to this posting is an application to take a citywide exam. If you pass the exam, you will be emailed your score and ranking on the eligible candidate list. Departments will hire from this list as openings arise. Application Opening: Wednesday, August 27, 2025 Application Deadline: 11:59 pm PST, Friday, September 12, 2025 Compensation Range: $69,368 - $84,292 Annually Salary is provided as part of the recruitment information for this classification. Recruitment ID: CBT-4213-158925 Location: San Francisco, CA What We Do
The Office of the Assessor-Recorder is responsible for fairly and accurately executing property assessment functions in accordance with the State Constitution and state and local laws. Core responsibilities include identifying all taxable property in the City and County of San Francisco, establishing taxable value, and applying all legal exemptions. Property includes real and personal property owned by businesses. The Office records documents and secures public records, ensuring each document meets recording requirements and is accessible to the public. We record various documents annually, including deeds of trust, reconveyances, liens, maps, and public marriage certificates. We also collect transfer taxes and perform audits to ensure correct property value basis for taxation. We strive to advance fairness, care, equity, and excellence in service to diverse constituents and communities. Job Description
The Office currently has a full-time vacancy in class 4213 Office Assistant. This entry-level position provides routine office support and customer service while learning the office policies and procedures. Duties emphasize customer service related to appraisal services, document processing, and various support services. With experience, incumbents perform duties with greater independence within guidelines. Essential duties include, but are not limited to: Perform a limited range of routine but specialized office support and customer service duties; receive, file, and process deeds, reconveyances, releases of liens, judgments, marriage certificates, and other documents; screen for accuracy and completeness; refer customers to staff or outside agencies as required. Provide factual and procedural information regarding assessment and recording laws, regulations, policies, and procedures; assist customers in person, by mail, or by phone; provide basic instructions on using equipment to search records. Assist professional staff by compiling, organizing, and distributing assessment/appraisal documents; tabulate data; maintain statistical reports. Operate computers and equipment to research databases and locate information; provide copies of documents as needed. Compute and receive payments for routine service fees; issue receipts. Perform routine data entry to update databases, including the tax assessment roll; correct minor errors and retrieve data. Type and prepare letters and forms; proofread materials for accuracy and compliance with policies. Receive and distribute mail; process fees and maintain records of receipts. Research and update information in automated systems; check for duplicate accounts and data errors. Establish and maintain files and records; assist with microfilming and reproducing records; maintain tickle files and follow up as needed. Perform other general office duties; attend meetings and trainings; may serve on committees. May include additional duties as assigned. Qualifications
Experience: Two (2) years of progressively responsible office support experience requiring the use of data management systems, researching documents, and extensive public contact. At least one (1) year of experience at a level comparable to Clerk in San Francisco. Substitution: Completion of coursework from an accredited college or university may substitute for the above experience on a year-for-year basis (thirty (30) semester or forty-five (45) quarter units equals one year); or completion of a clerical training program (at least 240 hours) may substitute for six months of the above experience. Desirable Qualifications: Strong attention to detail; experience handling sales transactions. Verification: Applications are reviewed to ensure minimum qualifications are met. Verification of education and experience may be required at any point during recruitment. See the SF Careers knowledge base for details. Note: Falsifying information may result in disqualification. Resumes are not accepted in lieu of a City application. Applications completed improperly may be grounds for ineligibility. Selection Procedures
After submission, qualified candidates must complete all steps to advance, including a Written Multiple-Choice Examination (weight 100%). The exam content may include: Ability to learn and adapt to changing rules, policies, and procedures; Detail-oriented office work and teamwork; Customer service skills; Ability to organize and complete assignments on time; Policy explanation and application; arithmetic; following instructions; working relationships; operating standard office equipment; Microsoft Word, Excel, Access, and PowerPoint (basic to intermediate); English usage; effective communication; Typing and data entry; and more. This test can be taken at home or at a location within the specified time window. A passing score is required to be placed on the eligible list. Scores may be used for other announcements as directed. Dates: Applicants meeting minimum qualifications will be notified of the exact exam date, time, and location. Eligible List
A confidential eligible list will be created for certification purposes. The list is public upon request once exhausted or referrals are resolved. The eligible list will last six (6) months and may be extended with HR Director approval. The Rule of Three (3) applies, pending union approval for expansion. Departments may require additional selection procedures before hiring. Where to Apply
All City applications must be submitted online at https://careers.sf.gov/. Computers are available in public lobbies for online applications during business hours. Applicants will receive a confirmation email from notification@smartrecruiters.com. Retain this email. If you have questions, contact the recruitment analyst, Stella Choi, at stella.choi@sfgov.org. Recruitment ID: 158925. All information will be kept confidential according to EEO guidelines. The City encourages women, minorities, and persons with disabilities to apply. Other Information
Seniority level: Entry level Employment type: Full-time Job function: Government Administration
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This is a Citywide Exam posting for the Assessor-Recorder Office Assistant - Office of the Assessor-Recorder (4213) (Recruitment ID: 158925). The City uses a citywide exam process. Your application to this posting is an application to take a citywide exam. If you pass the exam, you will be emailed your score and ranking on the eligible candidate list. Departments will hire from this list as openings arise. Application Opening: Wednesday, August 27, 2025 Application Deadline: 11:59 pm PST, Friday, September 12, 2025 Compensation Range: $69,368 - $84,292 Annually Salary is provided as part of the recruitment information for this classification. Recruitment ID: CBT-4213-158925 Location: San Francisco, CA What We Do
The Office of the Assessor-Recorder is responsible for fairly and accurately executing property assessment functions in accordance with the State Constitution and state and local laws. Core responsibilities include identifying all taxable property in the City and County of San Francisco, establishing taxable value, and applying all legal exemptions. Property includes real and personal property owned by businesses. The Office records documents and secures public records, ensuring each document meets recording requirements and is accessible to the public. We record various documents annually, including deeds of trust, reconveyances, liens, maps, and public marriage certificates. We also collect transfer taxes and perform audits to ensure correct property value basis for taxation. We strive to advance fairness, care, equity, and excellence in service to diverse constituents and communities. Job Description
The Office currently has a full-time vacancy in class 4213 Office Assistant. This entry-level position provides routine office support and customer service while learning the office policies and procedures. Duties emphasize customer service related to appraisal services, document processing, and various support services. With experience, incumbents perform duties with greater independence within guidelines. Essential duties include, but are not limited to: Perform a limited range of routine but specialized office support and customer service duties; receive, file, and process deeds, reconveyances, releases of liens, judgments, marriage certificates, and other documents; screen for accuracy and completeness; refer customers to staff or outside agencies as required. Provide factual and procedural information regarding assessment and recording laws, regulations, policies, and procedures; assist customers in person, by mail, or by phone; provide basic instructions on using equipment to search records. Assist professional staff by compiling, organizing, and distributing assessment/appraisal documents; tabulate data; maintain statistical reports. Operate computers and equipment to research databases and locate information; provide copies of documents as needed. Compute and receive payments for routine service fees; issue receipts. Perform routine data entry to update databases, including the tax assessment roll; correct minor errors and retrieve data. Type and prepare letters and forms; proofread materials for accuracy and compliance with policies. Receive and distribute mail; process fees and maintain records of receipts. Research and update information in automated systems; check for duplicate accounts and data errors. Establish and maintain files and records; assist with microfilming and reproducing records; maintain tickle files and follow up as needed. Perform other general office duties; attend meetings and trainings; may serve on committees. May include additional duties as assigned. Qualifications
Experience: Two (2) years of progressively responsible office support experience requiring the use of data management systems, researching documents, and extensive public contact. At least one (1) year of experience at a level comparable to Clerk in San Francisco. Substitution: Completion of coursework from an accredited college or university may substitute for the above experience on a year-for-year basis (thirty (30) semester or forty-five (45) quarter units equals one year); or completion of a clerical training program (at least 240 hours) may substitute for six months of the above experience. Desirable Qualifications: Strong attention to detail; experience handling sales transactions. Verification: Applications are reviewed to ensure minimum qualifications are met. Verification of education and experience may be required at any point during recruitment. See the SF Careers knowledge base for details. Note: Falsifying information may result in disqualification. Resumes are not accepted in lieu of a City application. Applications completed improperly may be grounds for ineligibility. Selection Procedures
After submission, qualified candidates must complete all steps to advance, including a Written Multiple-Choice Examination (weight 100%). The exam content may include: Ability to learn and adapt to changing rules, policies, and procedures; Detail-oriented office work and teamwork; Customer service skills; Ability to organize and complete assignments on time; Policy explanation and application; arithmetic; following instructions; working relationships; operating standard office equipment; Microsoft Word, Excel, Access, and PowerPoint (basic to intermediate); English usage; effective communication; Typing and data entry; and more. This test can be taken at home or at a location within the specified time window. A passing score is required to be placed on the eligible list. Scores may be used for other announcements as directed. Dates: Applicants meeting minimum qualifications will be notified of the exact exam date, time, and location. Eligible List
A confidential eligible list will be created for certification purposes. The list is public upon request once exhausted or referrals are resolved. The eligible list will last six (6) months and may be extended with HR Director approval. The Rule of Three (3) applies, pending union approval for expansion. Departments may require additional selection procedures before hiring. Where to Apply
All City applications must be submitted online at https://careers.sf.gov/. Computers are available in public lobbies for online applications during business hours. Applicants will receive a confirmation email from notification@smartrecruiters.com. Retain this email. If you have questions, contact the recruitment analyst, Stella Choi, at stella.choi@sfgov.org. Recruitment ID: 158925. All information will be kept confidential according to EEO guidelines. The City encourages women, minorities, and persons with disabilities to apply. Other Information
Seniority level: Entry level Employment type: Full-time Job function: Government Administration
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