The New York Historical
Overview
The New York Historical is looking for a full-time Special Events Manager. Reporting to the Director of Special Events, the Special Events Manager is a client-facing member of a four-person team that plans and executes Museum rentals for events, as well as Special Events for New York Historical, such as high-level donor and membership events. This role requires excellent judgment, creative problem-solving, meticulous attention to detail in event logistics and communications, and strong diplomacy to address client needs while protecting the Museum's interests, spaces, and collections. The ideal candidate can focus on details while thriving in a fast-paced, ever-changing schedule. This is a full-time, exempt position with a base 35-hour weekly schedule; however, early/late hours, long days, and some nights and weekends may be required based on the events schedule. Pay
Base pay range: $70,000.00/yr - $80,000.00/yr Responsibilities
Cultivate relationships with new potential clients and strengthen relationships with existing clients to generate steady inquiries Prepare event proposals and collaborate with the Special Events Assistant on contracts and invoices pre- and post-event Host client and vendor site visits Follow up with phone calls and emails related to event inquiries Coordinate with other New York Historical departments to determine space availability, prioritizing museum activity while accommodating rental events Collaborate with the Special Events team on marketing strategies for e-blasts, venue listings, advertising, social media campaigns, and related marketing initiatives Special Event Production
Liaise with caterers on proposals, tastings, and floor plans to ensure alignment with client expectations Oversee all vendors, including load-in/out, set-up in specified areas, and adherence to event guidelines Draft internal setup memos communicating event details and staffing requirements Coordinate with the Special Events Senior Manager and Assistant on Master Calendar holds and bookings Oversee events (mornings, evenings and some weekends required) Support internal Development events such as Annual Fundraisers, Cultivation Dinners, and Exhibition Openings Requirements
Bachelor’s degree or equivalent Minimum of 5 years in Event Operations, Production, Sales and Marketing; service industry, cultural organization or non-profit experience preferred Proficiency with Microsoft Office Suite and Google Suite Experience with floorplan software is a plus (e.g., Prismm, Photoshop, InDesign, Canva) Strong judgment, creative problem-solving, and ability to ask for help when needed Professional client and vendor communication with confidence Ability to multi-task and problem-solve with diplomacy Excellent organizational and time management skills with attention to detail Strong written and oral communication, ability to engage a wide range of constituents Relevant experience at museums, catering, or hospitality a bonus Commitment and enthusiasm for The New York Historical and its mission Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must be able to lift, bend, stoop, walk and stand for 4-6 hours daily. Sedentary computer work is also required. Compensation & Benefits
The expected salary range for this position is $70,000 - $80,000. The successful candidate will be offered a salary within this range based on individual qualifications, experience, and internal equity considerations. The New York Historical provides a generous benefits package for eligible employees to support health and wellbeing, including: Paid time off (vacation, sick, personal days) and holidays observed by the Museum Medical, dental, vision and life insurance Short- and long-term disability coverage 403(b) retirement plan with employer contributions after one year of full-time service Flexible spending accounts for health, dependent care, and transportation Employee Assistance Program for employees and families 20% discount at the NYHistory Store, Café Clara and Clara restaurant Free admission to various museums and cultural institutions The New York Historical is an Equal Opportunity Employer.
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The New York Historical is looking for a full-time Special Events Manager. Reporting to the Director of Special Events, the Special Events Manager is a client-facing member of a four-person team that plans and executes Museum rentals for events, as well as Special Events for New York Historical, such as high-level donor and membership events. This role requires excellent judgment, creative problem-solving, meticulous attention to detail in event logistics and communications, and strong diplomacy to address client needs while protecting the Museum's interests, spaces, and collections. The ideal candidate can focus on details while thriving in a fast-paced, ever-changing schedule. This is a full-time, exempt position with a base 35-hour weekly schedule; however, early/late hours, long days, and some nights and weekends may be required based on the events schedule. Pay
Base pay range: $70,000.00/yr - $80,000.00/yr Responsibilities
Cultivate relationships with new potential clients and strengthen relationships with existing clients to generate steady inquiries Prepare event proposals and collaborate with the Special Events Assistant on contracts and invoices pre- and post-event Host client and vendor site visits Follow up with phone calls and emails related to event inquiries Coordinate with other New York Historical departments to determine space availability, prioritizing museum activity while accommodating rental events Collaborate with the Special Events team on marketing strategies for e-blasts, venue listings, advertising, social media campaigns, and related marketing initiatives Special Event Production
Liaise with caterers on proposals, tastings, and floor plans to ensure alignment with client expectations Oversee all vendors, including load-in/out, set-up in specified areas, and adherence to event guidelines Draft internal setup memos communicating event details and staffing requirements Coordinate with the Special Events Senior Manager and Assistant on Master Calendar holds and bookings Oversee events (mornings, evenings and some weekends required) Support internal Development events such as Annual Fundraisers, Cultivation Dinners, and Exhibition Openings Requirements
Bachelor’s degree or equivalent Minimum of 5 years in Event Operations, Production, Sales and Marketing; service industry, cultural organization or non-profit experience preferred Proficiency with Microsoft Office Suite and Google Suite Experience with floorplan software is a plus (e.g., Prismm, Photoshop, InDesign, Canva) Strong judgment, creative problem-solving, and ability to ask for help when needed Professional client and vendor communication with confidence Ability to multi-task and problem-solve with diplomacy Excellent organizational and time management skills with attention to detail Strong written and oral communication, ability to engage a wide range of constituents Relevant experience at museums, catering, or hospitality a bonus Commitment and enthusiasm for The New York Historical and its mission Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must be able to lift, bend, stoop, walk and stand for 4-6 hours daily. Sedentary computer work is also required. Compensation & Benefits
The expected salary range for this position is $70,000 - $80,000. The successful candidate will be offered a salary within this range based on individual qualifications, experience, and internal equity considerations. The New York Historical provides a generous benefits package for eligible employees to support health and wellbeing, including: Paid time off (vacation, sick, personal days) and holidays observed by the Museum Medical, dental, vision and life insurance Short- and long-term disability coverage 403(b) retirement plan with employer contributions after one year of full-time service Flexible spending accounts for health, dependent care, and transportation Employee Assistance Program for employees and families 20% discount at the NYHistory Store, Café Clara and Clara restaurant Free admission to various museums and cultural institutions The New York Historical is an Equal Opportunity Employer.
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