Mass General Brigham
Overview
Site: The General Hospital Corporation Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Job Summary
Specializes in providing administrative and secretarial support to executives or chairs (e.g., heads of divisions, departments, or administrative units). Responsibilities may include coordination and scheduling, correspondence and presentation preparation, and travel arrangements. Requires highly proficient/advanced administrative skills. Qualifications
High School Diploma or Equivalent required. Associate's Degree Related Field of Study preferred. Experience as an Administrative Assistant to an Executive, Chair, or Senior Leader 3-5 years required. Requires highly proficient/advanced administrative skills and office applications. Ability to proofread and edit written documents. Ability to manage more complex phone calls, and give more detailed information, solving more complex issues as appropriate. Highly proficient in all communication skills (phone, verbal, and written). Ability to handle sensitive information and situations with poise and professionalism. Strong organizational, coordination and judgment skills. Ability to prioritize effectively. Ability to problem solve and troubleshoot. Ability to analyze a situation and determine the best course of action within established guidelines. Basic math knowledge with some knowledge of bookkeeping. Advanced understanding and use of medical terminology and comprehension of billing and fiscal information. Ability to demonstrate good leadership skills in a team environment, including the ability to provide guidance, orient, train, and assist other administrative staff. Responsibilities
Perform secretarial and administrative duties for Chief, Clinical Directors, and Executive. Manage schedules, arrange appointments, travel, meetings, including coordinating documents, refreshments, resources, and conference calls. Prepare correspondence, meeting minutes, or executive summaries. Maintain files and office supplies, budget records, reconcile and verify expenses, and complete reimbursements. Work requires some analysis and the use of initiative and independent judgment. Remain knowledgeable of corporate policy. Interpret and communicate the executive's or board's intent to other employees. Assist other administrative/executive assistants in the division and may assist with the orientation and training of staff. May make contacts of a sensitive, complex, and confidential nature. Complete routine tasks under minimal supervision. Additional Job Details
Remote Type : Hybrid Work Location : 15 Parkman Street Scheduled Weekly Hours : 40 Employee Type : Regular Work Shift : Day (United States of America) Pay and Benefits
Pay Range : $22.88 - $32.72/Hourly Grade : 5 EEO Statement
The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.
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Site: The General Hospital Corporation Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Job Summary
Specializes in providing administrative and secretarial support to executives or chairs (e.g., heads of divisions, departments, or administrative units). Responsibilities may include coordination and scheduling, correspondence and presentation preparation, and travel arrangements. Requires highly proficient/advanced administrative skills. Qualifications
High School Diploma or Equivalent required. Associate's Degree Related Field of Study preferred. Experience as an Administrative Assistant to an Executive, Chair, or Senior Leader 3-5 years required. Requires highly proficient/advanced administrative skills and office applications. Ability to proofread and edit written documents. Ability to manage more complex phone calls, and give more detailed information, solving more complex issues as appropriate. Highly proficient in all communication skills (phone, verbal, and written). Ability to handle sensitive information and situations with poise and professionalism. Strong organizational, coordination and judgment skills. Ability to prioritize effectively. Ability to problem solve and troubleshoot. Ability to analyze a situation and determine the best course of action within established guidelines. Basic math knowledge with some knowledge of bookkeeping. Advanced understanding and use of medical terminology and comprehension of billing and fiscal information. Ability to demonstrate good leadership skills in a team environment, including the ability to provide guidance, orient, train, and assist other administrative staff. Responsibilities
Perform secretarial and administrative duties for Chief, Clinical Directors, and Executive. Manage schedules, arrange appointments, travel, meetings, including coordinating documents, refreshments, resources, and conference calls. Prepare correspondence, meeting minutes, or executive summaries. Maintain files and office supplies, budget records, reconcile and verify expenses, and complete reimbursements. Work requires some analysis and the use of initiative and independent judgment. Remain knowledgeable of corporate policy. Interpret and communicate the executive's or board's intent to other employees. Assist other administrative/executive assistants in the division and may assist with the orientation and training of staff. May make contacts of a sensitive, complex, and confidential nature. Complete routine tasks under minimal supervision. Additional Job Details
Remote Type : Hybrid Work Location : 15 Parkman Street Scheduled Weekly Hours : 40 Employee Type : Regular Work Shift : Day (United States of America) Pay and Benefits
Pay Range : $22.88 - $32.72/Hourly Grade : 5 EEO Statement
The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.
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