FAM - Family Assistance Ministries
Accountant & Grant Specialist
FAM - Family Assistance Ministries, San Clemente, California, us, 92674
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Director of Finance – Accountant & Grant Specialist Location: San Clemente | Reports to: Director of Finance | Status: Full-Time, Nonexempt
We are seeking an experienced Accountant & Grant Specialist to join our team, playing a vital role in our finance department. This role combines core accounting responsibilities with grant and contract management, ensuring financial accuracy, compliance, and strategic stewardship of funding sources.
Responsibilities
Accounting & Financial Operations
Manage accounts payable, invoicing, accounts receivable, and processing.
Ensure accuracy of all financial data in accounting systems, including grant tracking.
Prepare contract billing, verify accuracy, compliance with contractual language, and timely submissions.
Track employee expense reports, obtain proper documentation, and approvals.
Process weekly transactions with accurate backup in a timely manner.
Process online donation reports with accurate backup in a timely manner.
Be proactive on A/R to ensure receipt in a quick turnaround.
Maintain accurate and organized digital and paper files.
Assist in audit preparations and various finance-related projects, as needed.
Ensure adherence to necessary accounting policies and internal controls.
Update policies and procedures as instructed and communicate to relevant departments as needed.
Create, update, and communicate changes on cost allocation plan, as directed by Director of Finance.
Serve as point of contact for cross-department communication on finance-related matters and processes.
Keep accurate tracking of fixed assets, additions, removals, and depreciation; update tracking process as directed.
Assist with the monthly financial closing process and ensure all transactions fall into the correct revenue, expense, class, and subclass account.
Support in administrative capacity to prepare payroll and assist with HR duties (onboarding, offboarding, leave, workers’ compensation, benefits, COBRA, retirement administration, and HR-related documentation).
Support annual budgeting and planning processes and monitor monthly progress and variance analysis.
Ensure adherence to relevant tax laws and accounting standards.
Administer annual vendor, employee wage, and retirement-related processes.
Track and verify timesheet allocations in conjunction with grant contracts.
Perform other duties as required.
Grant & Contract Management
Oversee full-cycle processing of client aid requests and track grants from award to closeout.
Maintain grant reporting schedules and submit accurate reports; review award documentation for regulatory compliance.
Reconcile grant expenditures and update monthly projections; inform team of available funding.
Collaborate with departments to ensure proper fund usage.
Lead billing for grants and government contracts (e.g., Cal AIM, CDBG, PSH).
Support grant procurement efforts and identify new funding opportunities.
Maintain funder records and donor management systems; coordinate with external auditors.
Qualifications
Bachelor’s degree in Accounting or related field
3+ years of accounting experience, including nonprofit and grant management
Proficiency in QuickBooks Online; MS Office (especially Excel)
Experience in annual audits including Uniform Guidance Single Audits
Grant expenditure and allocation experience
Strong analytical, organizational, and communication skills
Ability to work independently and collaboratively across departments
Experience with automated systems and process creation/optimization
Familiarity with GAAP, tax laws, and other accounting standards
Additional Requirements
Regular schedule: Monday through Friday, 8:00 AM – 5:00 PM
QuickBooks Online, Asana, and other trainings must be completed within the first 90 days based on experience
Work Location / Modality
On-site: In-person position
Primary location: San Clemente, CA
Typical environment includes office settings with occasional warehouse and pantry/event spaces
Physical ability to lift up to 25 lbs and stand/walk for extended periods during events
Travel
Local travel ~5% within South Orange County for meetings and administrative duties
Valid CA driver’s license; mileage reimbursed at IRS rate
Compensation and Benefits
Position: Non-exempt
Starting wage: $30-34/hr DOE
Full medical, vision, dental; FAM pays 100% of employee medical and dental premiums and 50% of vision
Participation in the 401(k) plan
Holiday, vacation, and sick PTO
Resale store 50% employee discount
Technology allowance; mileage and phone reimbursement
Timekeeping and meal breaks per applicable law
Other
Must successfully pass comprehensive background and reference checks post-offer, per laws and regulations
U.S. work authorization required
FAM is an equal opportunity employer. Employment decisions are based on qualifications, merit, and organizational needs, without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
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Director of Finance – Accountant & Grant Specialist Location: San Clemente | Reports to: Director of Finance | Status: Full-Time, Nonexempt
We are seeking an experienced Accountant & Grant Specialist to join our team, playing a vital role in our finance department. This role combines core accounting responsibilities with grant and contract management, ensuring financial accuracy, compliance, and strategic stewardship of funding sources.
Responsibilities
Accounting & Financial Operations
Manage accounts payable, invoicing, accounts receivable, and processing.
Ensure accuracy of all financial data in accounting systems, including grant tracking.
Prepare contract billing, verify accuracy, compliance with contractual language, and timely submissions.
Track employee expense reports, obtain proper documentation, and approvals.
Process weekly transactions with accurate backup in a timely manner.
Process online donation reports with accurate backup in a timely manner.
Be proactive on A/R to ensure receipt in a quick turnaround.
Maintain accurate and organized digital and paper files.
Assist in audit preparations and various finance-related projects, as needed.
Ensure adherence to necessary accounting policies and internal controls.
Update policies and procedures as instructed and communicate to relevant departments as needed.
Create, update, and communicate changes on cost allocation plan, as directed by Director of Finance.
Serve as point of contact for cross-department communication on finance-related matters and processes.
Keep accurate tracking of fixed assets, additions, removals, and depreciation; update tracking process as directed.
Assist with the monthly financial closing process and ensure all transactions fall into the correct revenue, expense, class, and subclass account.
Support in administrative capacity to prepare payroll and assist with HR duties (onboarding, offboarding, leave, workers’ compensation, benefits, COBRA, retirement administration, and HR-related documentation).
Support annual budgeting and planning processes and monitor monthly progress and variance analysis.
Ensure adherence to relevant tax laws and accounting standards.
Administer annual vendor, employee wage, and retirement-related processes.
Track and verify timesheet allocations in conjunction with grant contracts.
Perform other duties as required.
Grant & Contract Management
Oversee full-cycle processing of client aid requests and track grants from award to closeout.
Maintain grant reporting schedules and submit accurate reports; review award documentation for regulatory compliance.
Reconcile grant expenditures and update monthly projections; inform team of available funding.
Collaborate with departments to ensure proper fund usage.
Lead billing for grants and government contracts (e.g., Cal AIM, CDBG, PSH).
Support grant procurement efforts and identify new funding opportunities.
Maintain funder records and donor management systems; coordinate with external auditors.
Qualifications
Bachelor’s degree in Accounting or related field
3+ years of accounting experience, including nonprofit and grant management
Proficiency in QuickBooks Online; MS Office (especially Excel)
Experience in annual audits including Uniform Guidance Single Audits
Grant expenditure and allocation experience
Strong analytical, organizational, and communication skills
Ability to work independently and collaboratively across departments
Experience with automated systems and process creation/optimization
Familiarity with GAAP, tax laws, and other accounting standards
Additional Requirements
Regular schedule: Monday through Friday, 8:00 AM – 5:00 PM
QuickBooks Online, Asana, and other trainings must be completed within the first 90 days based on experience
Work Location / Modality
On-site: In-person position
Primary location: San Clemente, CA
Typical environment includes office settings with occasional warehouse and pantry/event spaces
Physical ability to lift up to 25 lbs and stand/walk for extended periods during events
Travel
Local travel ~5% within South Orange County for meetings and administrative duties
Valid CA driver’s license; mileage reimbursed at IRS rate
Compensation and Benefits
Position: Non-exempt
Starting wage: $30-34/hr DOE
Full medical, vision, dental; FAM pays 100% of employee medical and dental premiums and 50% of vision
Participation in the 401(k) plan
Holiday, vacation, and sick PTO
Resale store 50% employee discount
Technology allowance; mileage and phone reimbursement
Timekeeping and meal breaks per applicable law
Other
Must successfully pass comprehensive background and reference checks post-offer, per laws and regulations
U.S. work authorization required
FAM is an equal opportunity employer. Employment decisions are based on qualifications, merit, and organizational needs, without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
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