Contra Costa College
Employment and Human Services Director of Administration (Exempt)
Contra Costa College, Martinez, California, United States, 94553
Overview Contra Costa County’s Employment and Human Services Department works diligently to provide the community with resources that support, protect, and empower individuals and families to achieve self-sufficiency. The department is committed to hiring candidates that share our core values of delivering an exceptional customer service experience, encouraging open communication, embracing change, practicing ethical behavior, and embracing diversity.
The EHS Director of Administration is responsible for directing several department-wide administrative functions. This is a single position exempt management class in the Employment and Human Services Department. This position evaluates the work of subordinate managers and is distinguished by its responsibility for the management and direction of designated department programs and services.
We Are Looking For Someone Who Is
Adept at county human services programs and services Experienced at leading and directing projects from initiation to completion, ensuring alignment with strategic goals, timely delivery and effective coordination across functional teams Adept at multitasking and efficiently managing multiple priorities and deadlines in a faced-paced environment. A quick learner, able to absorb and engage in the new responsibilities quickly A collaborator, one who is willing and comfortable working with others to achieve goals A change agent, able to assess systems and lead change Able to set clear expectations and hold staff accountable What You May Be Responsible For
Developing and directing departmental polices to ensure operational efficiency, regulatory compliance and alignment with organizational objectives Ensuring policies, procedures, and practices are aligned with local, state and federal requirements, organizational goals and industry best practices Overseeing and coordinating internal informational systems and technology support Overseeing and monitoring facility management and safety for all EHSD buildings Providing oversight and direction to direct reports to deliver effective programs Providing strategic leadership to drive organizational vision, foster innovation, and guide teams toward achieving long-term departmental objectives Ensuring department disaster readiness, and remaining informed of potential dangers Closely coordinating with the Executive Team on administrative functions and delivery Ensuring performance data is reported, evaluated and acted on A few reasons you might love a career as the EHS Director of Administration
EHSD encourages creative thinking and innovation for continuous improvement EHSD has strong and approachable leadership that encourages autonomy and provides guidance when necessary to feel empowered and supported to excel EHSD is a diverse department and staff and are committed to social justice EHSD focuses on teamwork and shared accountability for success A few challenges you might face in this job
Effectively managing and allocating resources, including personnel, technology and financial assets, while balancing multiple priorities and limited budgets Managing and integrating new technologies that improve administrative efficiency, including software for document management, communication tools, and project management platforms Ensuring that the department complies with ever-evolving laws, regulations, and internal policies and reporting requirements. Competencies Required
Critical Thinking: Analytically and logically evaluating information, propositions, and claims Delivering Results: Meeting organizational goals and customer expectations and making decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks Legal & Regulatory Navigation: Understanding, interpreting, and ensuring compliance with laws and regulations Adaptability: Responding positively to change and modifying behavior as the situation requires Professional Integrity & Ethics: Displaying honesty, adherence to principles, and personal accountability Informing: Proactively obtaining and sharing information Customer Focus: Attending to the needs and expectations of customers Interpersonal Savvy: Considering and responding appropriately to the needs and feelings of others in different situations Teamwork: Collaborating with others to achieve shared goals Valuing Diversity: Appreciating the benefits of varied backgrounds and cultures in the workplace Business Process Analysis: Defining, assessing, and improving operational processes and workflow Leveraging Technology: Applying technology for improvements in organizational efficiency and effectiveness Minimum Qualifications
License Required:
Possession of a valid California Motor Vehicle Operator’s License. Out of state Motor Vehicle license will be accepted during the application process. Education:
Possession of a Baccalaureate Degree from an accredited college or university with a major in Business or Public Administration, or a closely related field. Experience:
Five years of full-time, or its equivalent, experience as an administrative manager in a public or private human services agency with primary responsibility for agency budgetary and fiscal operations, agency policies and procedures, and supervision of management staff. Experience in organizational development, and program design and implementation is also highly desirable. Substitution:
Possession of a Master’s Degree in Business or Public Administration or a closely related field may be substituted for one year of the required experience. One year of additional qualifying experience may be substituted for the academic major. Desirable Qualifications
Director level experience in training and development Proven experience in leading large cross-functional teams including technical leadership and collaboration with other business units Advanced understanding of California human services financing and budget systems Strong commitment to collaboration, teamwork, and open communication Strong written and verbal communication skills to interact effectively with employees, managers, Directors and external stakeholders Selection Process
This position is exempt from the merit system and will not follow regular County recruitment and selection procedures. Not all applicants will be invited to participate in the evaluation and interview process. Application Filing and Evaluation: Applicants will be required to complete a supplemental questionnaire at the time of application. Applications will be evaluated to determine which candidates will move forward in the next phase of the recruitment process. Interview: The most qualified candidates who possess the minimum qualifications will be invited to participate in an interview. This is an exempt classification. Meeting the minimum qualifications does not guarantee advancement in the interview process. The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices. The employment list established by this recruitment may remain in effect for six (6) months. For recruitment-specific questions, please contact Chris Miller at chris.miller@hrd.cccounty.us. For any technical issues, please contact the Government Jobs’ applicant support team for assistance at +1 855-524-5627. Additional Legal and Compliance Information
CONVICTION HISTORY
If your skills, experience, and qualifications match those in this job overview, do not delay your application. After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources department will contact you to schedule a fingerprinting appointment. DISASTER SERVICE WORKER All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law. To find more information on Benefits offered by Contra Costa County, please go to https://www.contracosta.ca.gov/1343/Employee-Benefits Questionnaire and Contact Information 01 The purpose of the questionnaire is to provide applicants the opportunity to elaborate on their experience, education, and training for the Employment and Human Services Director of Administration (Exempt) position and to assist the HR staff in assessing each applicant's qualifications. Your responses to the questionnaire will be used to better understand your relevant experience, education, and training to determine which applicants will be invited to participate in the next step of the recruitment process. Do not answer any of the questions by indicating "see attached application or see resume." I understand 02 Do you possess a valid Driver's License? Yes No 03 Please select the option that best matches your HIGHEST educational attainment High School Diploma / G.E.D. Attended some college Completion of an Associate's Degree from an accredited college/university Completion of a Bachelor's Degree from an accredited college/university Completion of a Master's Degree from an accredited college/university None of the above 04 If you indicated that you possess a Bachelor’s Degree or Master’s Degree, please indicate your major. If you do not possess a Bachelor’s Degree or Master’s Degree, please select N/A below. Business Administration Public Administration Other closely related field N/A 05 How many years of full-time experience do you possess as an administrative manager in a public or private human services agency with primary responsibility for agency budgetary and fiscal operations, agency policies and procedures, and supervision of management staff? 8 or more years of qualifying experience 7 or more years, but less than 8 years, of qualifying experience 6 or more years, but less than 7 years, of qualifying experience 5 or more years, but less than 6 years, of qualifying experience 4 or more years, but less than 5 years, of qualifying experience 3 or more years, but less than 4 years, of qualifying experience 2 or more years, but less than 3 years, of qualifying experience 1 or more years, but less than 2 years, of qualifying experience Less than 1 year of qualifying experience I do not have any qualifying experience 06 If you possess experience relative to the previous question, please provide high-level information about your relevant background. Include the Organization Name, Job Title, and Responsibilities. If you do not have experience as described above, type "N/A". 07 Please briefly describe your experience in labor relations, personnel, organizational development, and/or program design and implementation. If you do not have experience as described, type "N/A". 08 Please briefly describe your experience in HR policies and labor laws. Understanding employment laws and regulations (such as FLSA, FMLA, ADA, etc.) and the ability to apply them in HR practices. If you do not have experience as described, type "N/A". 09 Please briefly describe your experience in leading large cross-functional teams and collaboration with other business units. If you do not have experience as described, type "N/A". 10 By checking this box, I am confirming that all statements made in this supplemental questionnaire and on the application are accurate and true; and I understand that misstatements or omissions of material facts will result in being rejected from this recruitment process, or released from future employment with Contra Costa County. I agree Required Question
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Adept at county human services programs and services Experienced at leading and directing projects from initiation to completion, ensuring alignment with strategic goals, timely delivery and effective coordination across functional teams Adept at multitasking and efficiently managing multiple priorities and deadlines in a faced-paced environment. A quick learner, able to absorb and engage in the new responsibilities quickly A collaborator, one who is willing and comfortable working with others to achieve goals A change agent, able to assess systems and lead change Able to set clear expectations and hold staff accountable What You May Be Responsible For
Developing and directing departmental polices to ensure operational efficiency, regulatory compliance and alignment with organizational objectives Ensuring policies, procedures, and practices are aligned with local, state and federal requirements, organizational goals and industry best practices Overseeing and coordinating internal informational systems and technology support Overseeing and monitoring facility management and safety for all EHSD buildings Providing oversight and direction to direct reports to deliver effective programs Providing strategic leadership to drive organizational vision, foster innovation, and guide teams toward achieving long-term departmental objectives Ensuring department disaster readiness, and remaining informed of potential dangers Closely coordinating with the Executive Team on administrative functions and delivery Ensuring performance data is reported, evaluated and acted on A few reasons you might love a career as the EHS Director of Administration
EHSD encourages creative thinking and innovation for continuous improvement EHSD has strong and approachable leadership that encourages autonomy and provides guidance when necessary to feel empowered and supported to excel EHSD is a diverse department and staff and are committed to social justice EHSD focuses on teamwork and shared accountability for success A few challenges you might face in this job
Effectively managing and allocating resources, including personnel, technology and financial assets, while balancing multiple priorities and limited budgets Managing and integrating new technologies that improve administrative efficiency, including software for document management, communication tools, and project management platforms Ensuring that the department complies with ever-evolving laws, regulations, and internal policies and reporting requirements. Competencies Required
Critical Thinking: Analytically and logically evaluating information, propositions, and claims Delivering Results: Meeting organizational goals and customer expectations and making decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks Legal & Regulatory Navigation: Understanding, interpreting, and ensuring compliance with laws and regulations Adaptability: Responding positively to change and modifying behavior as the situation requires Professional Integrity & Ethics: Displaying honesty, adherence to principles, and personal accountability Informing: Proactively obtaining and sharing information Customer Focus: Attending to the needs and expectations of customers Interpersonal Savvy: Considering and responding appropriately to the needs and feelings of others in different situations Teamwork: Collaborating with others to achieve shared goals Valuing Diversity: Appreciating the benefits of varied backgrounds and cultures in the workplace Business Process Analysis: Defining, assessing, and improving operational processes and workflow Leveraging Technology: Applying technology for improvements in organizational efficiency and effectiveness Minimum Qualifications
License Required:
Possession of a valid California Motor Vehicle Operator’s License. Out of state Motor Vehicle license will be accepted during the application process. Education:
Possession of a Baccalaureate Degree from an accredited college or university with a major in Business or Public Administration, or a closely related field. Experience:
Five years of full-time, or its equivalent, experience as an administrative manager in a public or private human services agency with primary responsibility for agency budgetary and fiscal operations, agency policies and procedures, and supervision of management staff. Experience in organizational development, and program design and implementation is also highly desirable. Substitution:
Possession of a Master’s Degree in Business or Public Administration or a closely related field may be substituted for one year of the required experience. One year of additional qualifying experience may be substituted for the academic major. Desirable Qualifications
Director level experience in training and development Proven experience in leading large cross-functional teams including technical leadership and collaboration with other business units Advanced understanding of California human services financing and budget systems Strong commitment to collaboration, teamwork, and open communication Strong written and verbal communication skills to interact effectively with employees, managers, Directors and external stakeholders Selection Process
This position is exempt from the merit system and will not follow regular County recruitment and selection procedures. Not all applicants will be invited to participate in the evaluation and interview process. Application Filing and Evaluation: Applicants will be required to complete a supplemental questionnaire at the time of application. Applications will be evaluated to determine which candidates will move forward in the next phase of the recruitment process. Interview: The most qualified candidates who possess the minimum qualifications will be invited to participate in an interview. This is an exempt classification. Meeting the minimum qualifications does not guarantee advancement in the interview process. The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices. The employment list established by this recruitment may remain in effect for six (6) months. For recruitment-specific questions, please contact Chris Miller at chris.miller@hrd.cccounty.us. For any technical issues, please contact the Government Jobs’ applicant support team for assistance at +1 855-524-5627. Additional Legal and Compliance Information
CONVICTION HISTORY
If your skills, experience, and qualifications match those in this job overview, do not delay your application. After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources department will contact you to schedule a fingerprinting appointment. DISASTER SERVICE WORKER All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law. To find more information on Benefits offered by Contra Costa County, please go to https://www.contracosta.ca.gov/1343/Employee-Benefits Questionnaire and Contact Information 01 The purpose of the questionnaire is to provide applicants the opportunity to elaborate on their experience, education, and training for the Employment and Human Services Director of Administration (Exempt) position and to assist the HR staff in assessing each applicant's qualifications. Your responses to the questionnaire will be used to better understand your relevant experience, education, and training to determine which applicants will be invited to participate in the next step of the recruitment process. Do not answer any of the questions by indicating "see attached application or see resume." I understand 02 Do you possess a valid Driver's License? Yes No 03 Please select the option that best matches your HIGHEST educational attainment High School Diploma / G.E.D. Attended some college Completion of an Associate's Degree from an accredited college/university Completion of a Bachelor's Degree from an accredited college/university Completion of a Master's Degree from an accredited college/university None of the above 04 If you indicated that you possess a Bachelor’s Degree or Master’s Degree, please indicate your major. If you do not possess a Bachelor’s Degree or Master’s Degree, please select N/A below. Business Administration Public Administration Other closely related field N/A 05 How many years of full-time experience do you possess as an administrative manager in a public or private human services agency with primary responsibility for agency budgetary and fiscal operations, agency policies and procedures, and supervision of management staff? 8 or more years of qualifying experience 7 or more years, but less than 8 years, of qualifying experience 6 or more years, but less than 7 years, of qualifying experience 5 or more years, but less than 6 years, of qualifying experience 4 or more years, but less than 5 years, of qualifying experience 3 or more years, but less than 4 years, of qualifying experience 2 or more years, but less than 3 years, of qualifying experience 1 or more years, but less than 2 years, of qualifying experience Less than 1 year of qualifying experience I do not have any qualifying experience 06 If you possess experience relative to the previous question, please provide high-level information about your relevant background. Include the Organization Name, Job Title, and Responsibilities. If you do not have experience as described above, type "N/A". 07 Please briefly describe your experience in labor relations, personnel, organizational development, and/or program design and implementation. If you do not have experience as described, type "N/A". 08 Please briefly describe your experience in HR policies and labor laws. Understanding employment laws and regulations (such as FLSA, FMLA, ADA, etc.) and the ability to apply them in HR practices. If you do not have experience as described, type "N/A". 09 Please briefly describe your experience in leading large cross-functional teams and collaboration with other business units. If you do not have experience as described, type "N/A". 10 By checking this box, I am confirming that all statements made in this supplemental questionnaire and on the application are accurate and true; and I understand that misstatements or omissions of material facts will result in being rejected from this recruitment process, or released from future employment with Contra Costa County. I agree Required Question
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