Boise State University
Event Services Manager
Job no:
499243 Work type:
Non-Classified/Professional Location:
Boise, ID Categories:
Event Support, Safety and Security, Transportation, Mid-Level
Job Summary/Basic Function: Coordinates all staff responsible for event services coordination and oversees daily operation and communication with key event partners. Also leads team members in the training and efficient utilization of reservation and diagramming software.
This position is not eligible for VISA Sponsorship.
This position is not eligible for Hybrid/Remote work schedule.
Department Overview: Boise State University's Department of Public Safety is responsible for more than "people safety." In addition to university Security, our team includes the university's Emergency Management Department, Transportation (Shuttle buses and the Cycle Learning Center) and Parking, and Integrated Security Technology. Department of Public Safety employees are responsible for the safety of everyone on campus through a variety of programs. We believe in supporting our team members in all roles of their life. We offer flexible scheduling, competitive pay rates, meaningful and impactful work, and healthy teams. Public Safety will encourage you to take time doing what is most important to you, whether that is spending time with family, traveling, or increasing your education. We want the best employees. If you are a high performer who's gotten lost at other organizations who just don't seem to get it, come meet us. We are different and always seeking ways to improve. Apply and let us prove it!
Level Scope: Provides immediate supervision to a unit or group of operational or technical employees. Sets and delegates day-to-day tasks to achieve operational objectives. A portion of time may be spent performing individual tasks related to the unit; however, supervisory activities must constitute a primary part of the job. Supervises unit operations to ensure compliance with departmental or campus policies, procedures, and defined internal controls. Problems typically involve a single area, process or constituent group. Ensures accountability and stewardship of campus resources (operational, financial, and human) in compliance with departmental standards and procedures.
Essential Functions: •Coordinates, collects, organizes and distributes information from event and conference planners and staff for custodial and set-up crew, audiovisual, parking and security, evening and weekend managers, and others relevant to the event planning and production process. •Meets with VIP and major event clients to determine needs and provide assistance in the planning stages of each conference and event. •Determines appropriate fee schedules and/or negotiates rates charged from multi-tiered fee schedules. •Develops and implements procedures and standards for the venue. •Trouble-shoots issues/challenges that arise with the software on behalf of the department. •Prepares reports for facility usage optimization, event and customer summaries, invoice reports, assesses event evaluations and incorporates suggestions into future planning. •Explains and clarifies, Boise State & State of Idaho policies, procedures and laws to customers and staff including restrictions, limitations, and customer obligations regarding facility use •Provides leadership and management of the units under the supervision and coordination of his/her chain of command. •Includes the hiring, coaching, and termination of direct reports. •Manages employees' scheduling, work assignments, communication, and personnel development. •Evaluates employee performance, gives regular feedback, and conducts annual performance reviews. •Leads a unified team for the entire unit, assisting with communication, team building, professional development, incentives, and compensation review programs. •Ensures customer service for the entire campus community, as well as the general public. •Monitors work activities to ensure compliance with policies and procedures. Makes recommendations for changes and improvements to existing standards, policies, and procedures. •Manages workflow and productivity of personnel to ensure that the needs of the department and campus community are met. •Design educational staff training modules that include detailed job orientation at the start of employment as well as through regular staff meetings and ongoing training to ensure regulatory compliance. •Responds to Campus's unplanned events and emergency calls within 30 minutes. •Lead and motivate part-time security staff in a high-stress environment. •Work irregular schedules, including nights, weekends, and holidays. •May perform other duties as needed.
Knowledge, Skills, Abilities: •Ability to make independent decisions in the best interest of the facility/department. •Knowledge of Risk Management policies, procedures and principles. •Ability to make quick, rational decisions. •Working knowledge of event scheduling methods, facility use agreements, event planning process and food service management. •Ability or capacity to recruit, hire, train, mentor and evaluate student and full-time staff. •Organization and coordination of event staff and event logistics. •Must have computer skills and understanding of software computer systems and Google applications. •Excellent communication skills to work. as a high level customer service representative for event patrons. •Experience managing budgets. •Knowledge of or experience with supervisory role. •Ability to coordinate with outside partners (police, fire, EMS, contracted vendors).
Minimum
Qualifications: Bachelor's Degree or equivalent experience.
Salary and Benefit
s: Salary is $62,129.60/yr. Boise State University provides a best-in-class benefits package, including (but not limited to):
12 paid holidays AND the University is closed between Christmas and New Year's (requires use of 3 vacation days) Between 12-24 annual paid vacation days for full-time Professional and Classified staff depending on position type and years of service 10.76% University contribution to your ORP retirement fund (Professional and Faculty employees) 11.96% University contribution to your PERSI retirement fund (Classified employees) Excellent medical, dental and other health-related insurance coverages Tuition fee waiver benefits for employees, spouses and their dependents See our full benefits page for more information!
Required Application Materials: To be considered for the position, please submit the following material: •Resume with employment history (including dates of employment) •Cover Letter indicating your interest and qualifications for the position •3 Professional References
About Us: Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We're a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.
Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. We're building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.
Learn more about Boise State and living in Idaho's Treasure Valley at https://www.boisestate.edu/about/
Advertised:
September 3, 2025 Mountain Daylight Time Applications close:
September 10, 2025 11:55 PM Mountain Daylight Time
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Job no:
499243 Work type:
Non-Classified/Professional Location:
Boise, ID Categories:
Event Support, Safety and Security, Transportation, Mid-Level
Job Summary/Basic Function: Coordinates all staff responsible for event services coordination and oversees daily operation and communication with key event partners. Also leads team members in the training and efficient utilization of reservation and diagramming software.
This position is not eligible for VISA Sponsorship.
This position is not eligible for Hybrid/Remote work schedule.
Department Overview: Boise State University's Department of Public Safety is responsible for more than "people safety." In addition to university Security, our team includes the university's Emergency Management Department, Transportation (Shuttle buses and the Cycle Learning Center) and Parking, and Integrated Security Technology. Department of Public Safety employees are responsible for the safety of everyone on campus through a variety of programs. We believe in supporting our team members in all roles of their life. We offer flexible scheduling, competitive pay rates, meaningful and impactful work, and healthy teams. Public Safety will encourage you to take time doing what is most important to you, whether that is spending time with family, traveling, or increasing your education. We want the best employees. If you are a high performer who's gotten lost at other organizations who just don't seem to get it, come meet us. We are different and always seeking ways to improve. Apply and let us prove it!
Level Scope: Provides immediate supervision to a unit or group of operational or technical employees. Sets and delegates day-to-day tasks to achieve operational objectives. A portion of time may be spent performing individual tasks related to the unit; however, supervisory activities must constitute a primary part of the job. Supervises unit operations to ensure compliance with departmental or campus policies, procedures, and defined internal controls. Problems typically involve a single area, process or constituent group. Ensures accountability and stewardship of campus resources (operational, financial, and human) in compliance with departmental standards and procedures.
Essential Functions: •Coordinates, collects, organizes and distributes information from event and conference planners and staff for custodial and set-up crew, audiovisual, parking and security, evening and weekend managers, and others relevant to the event planning and production process. •Meets with VIP and major event clients to determine needs and provide assistance in the planning stages of each conference and event. •Determines appropriate fee schedules and/or negotiates rates charged from multi-tiered fee schedules. •Develops and implements procedures and standards for the venue. •Trouble-shoots issues/challenges that arise with the software on behalf of the department. •Prepares reports for facility usage optimization, event and customer summaries, invoice reports, assesses event evaluations and incorporates suggestions into future planning. •Explains and clarifies, Boise State & State of Idaho policies, procedures and laws to customers and staff including restrictions, limitations, and customer obligations regarding facility use •Provides leadership and management of the units under the supervision and coordination of his/her chain of command. •Includes the hiring, coaching, and termination of direct reports. •Manages employees' scheduling, work assignments, communication, and personnel development. •Evaluates employee performance, gives regular feedback, and conducts annual performance reviews. •Leads a unified team for the entire unit, assisting with communication, team building, professional development, incentives, and compensation review programs. •Ensures customer service for the entire campus community, as well as the general public. •Monitors work activities to ensure compliance with policies and procedures. Makes recommendations for changes and improvements to existing standards, policies, and procedures. •Manages workflow and productivity of personnel to ensure that the needs of the department and campus community are met. •Design educational staff training modules that include detailed job orientation at the start of employment as well as through regular staff meetings and ongoing training to ensure regulatory compliance. •Responds to Campus's unplanned events and emergency calls within 30 minutes. •Lead and motivate part-time security staff in a high-stress environment. •Work irregular schedules, including nights, weekends, and holidays. •May perform other duties as needed.
Knowledge, Skills, Abilities: •Ability to make independent decisions in the best interest of the facility/department. •Knowledge of Risk Management policies, procedures and principles. •Ability to make quick, rational decisions. •Working knowledge of event scheduling methods, facility use agreements, event planning process and food service management. •Ability or capacity to recruit, hire, train, mentor and evaluate student and full-time staff. •Organization and coordination of event staff and event logistics. •Must have computer skills and understanding of software computer systems and Google applications. •Excellent communication skills to work. as a high level customer service representative for event patrons. •Experience managing budgets. •Knowledge of or experience with supervisory role. •Ability to coordinate with outside partners (police, fire, EMS, contracted vendors).
Minimum
Qualifications: Bachelor's Degree or equivalent experience.
Salary and Benefit
s: Salary is $62,129.60/yr. Boise State University provides a best-in-class benefits package, including (but not limited to):
12 paid holidays AND the University is closed between Christmas and New Year's (requires use of 3 vacation days) Between 12-24 annual paid vacation days for full-time Professional and Classified staff depending on position type and years of service 10.76% University contribution to your ORP retirement fund (Professional and Faculty employees) 11.96% University contribution to your PERSI retirement fund (Classified employees) Excellent medical, dental and other health-related insurance coverages Tuition fee waiver benefits for employees, spouses and their dependents See our full benefits page for more information!
Required Application Materials: To be considered for the position, please submit the following material: •Resume with employment history (including dates of employment) •Cover Letter indicating your interest and qualifications for the position •3 Professional References
About Us: Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We're a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.
Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. We're building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.
Learn more about Boise State and living in Idaho's Treasure Valley at https://www.boisestate.edu/about/
Advertised:
September 3, 2025 Mountain Daylight Time Applications close:
September 10, 2025 11:55 PM Mountain Daylight Time
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