American Business Solutions
Bilingual Spanish Administrative Assistant
American Business Solutions, Boston, Massachusetts, us, 02298
Engagement Type
Contract
Complete Description
Detailed Statement of Duties and Responsibilities:
Performs receptionist responsibilities including: Greets callers warmly and ascertain reason for calling Answers inquiries and provides routine information including necessary information for referrals to other internal and external units Greets visitors at the regional office and ensures appropriate personnel are notified Performs general clerical functions to support the regional office including: Handling all incoming and outgoing mail and distributing incoming mail to appropriate personnel Maintaining familiarity with office equipment and points of contact for additional support Maintaining appropriate stock of office supplies Coordinating the use of meeting space for trainings and meetings Manage conference room calendars Set-up and break-down rooms before and after meetings Other duties as assigned
Required Qualification:
Fluent in oral and written Spanish and English Preferred Qualifications :
Excellent customer support and service skills Ability to follow written and oral instructions Ability to exercise discretion in handling confidential information and to exercise sound judgment Strong attention to detail and organization Ability to maintain accurate records Comfort in learning and working within IT systems Proficiency in Microsoft Office applications Knowledge of the organization of state government
Required/Desired Skills
Skill Required/Desired Amount of Experience Fluent in oral and written Spanish and English Required 0
Contract
Complete Description
Detailed Statement of Duties and Responsibilities:
Performs receptionist responsibilities including: Greets callers warmly and ascertain reason for calling Answers inquiries and provides routine information including necessary information for referrals to other internal and external units Greets visitors at the regional office and ensures appropriate personnel are notified Performs general clerical functions to support the regional office including: Handling all incoming and outgoing mail and distributing incoming mail to appropriate personnel Maintaining familiarity with office equipment and points of contact for additional support Maintaining appropriate stock of office supplies Coordinating the use of meeting space for trainings and meetings Manage conference room calendars Set-up and break-down rooms before and after meetings Other duties as assigned
Required Qualification:
Fluent in oral and written Spanish and English Preferred Qualifications :
Excellent customer support and service skills Ability to follow written and oral instructions Ability to exercise discretion in handling confidential information and to exercise sound judgment Strong attention to detail and organization Ability to maintain accurate records Comfort in learning and working within IT systems Proficiency in Microsoft Office applications Knowledge of the organization of state government
Required/Desired Skills
Skill Required/Desired Amount of Experience Fluent in oral and written Spanish and English Required 0