Ultimate Staffing
Overview
Job Title:
HR & Payroll Specialist Location:
Valencia, CA (100% Onsite) Department:
Human Resources Reports To:
Sr. HR Generalist Pay Rate:
$33/hour Job Type:
Temporary 4-5 Months Base pay range
$30.00/hr - $33.00/hr Position Summary
We are seeking a detail-oriented and proactive
HR & Payroll Specialist
to join our Human Resources team in Valencia, CA. This is a 100% onsite role responsible for supporting a wide range of HR and payroll functions. The ideal candidate will have a strong understanding of HR compliance, payroll processing, and benefits administration, and will bring a high level of professionalism, discretion, and attention to detail to the role. Key Responsibilities
Weekly Approve employee updates in ADP (e.g., direct deposit, W-4 forms). Process timecard corrections submitted via email or internal messaging platforms. Complete administrative tasks including copying and mailing HR/payroll-related correspondence such as garnishment letters. Biweekly Run timekeeping reports, review exceptions, and identify payroll errors. Follow up on timecard submissions for accuracy and timeliness. Maintain accurate time records for employees on Leave of Absence (LOA). Monitor attendance points and prepare disciplinary documentation when needed. Monthly Assist in processing, validating, and reconciling benefit invoices. Conduct audits to ensure accurate benefit deductions. Track and coordinate employee recognition through the Legacy Program. Assign onboarding documentation for new Carton Plant employees. Ongoing Support company events including the wellness fair, holiday celebrations, and company picnic. Process basic LOAs and coordinate related benefit activities. Assist with I-9 purging and records maintenance. Track Open Enrollment participation and provide employee support via ADP. Monitor and follow up on annual compliance training requirements. Support Performance Development Plan (PDP) completion and tracking. Assist in updating job descriptions for compensation initiatives. Process employee transfers, I-9 verifications, and ADP updates. Assist with fiscal year-end payroll audits by generating reports and responding to auditor requests. Perform other HR-related duties as assigned. Qualifications
Minimum 4 years of experience in a similar HR/payroll role. Proficiency in ADP Workforce Now or similar HRIS/payroll platforms preferred. Strong knowledge of HR compliance and LOA regulations (FMLA, CFRA, FEHA, PDL, SDI). Exceptional attention to detail and organizational skills. Strong verbal and written communication skills. Ability to handle confidential information with integrity and discretion. Proficient in Microsoft Office Suite, especially Excel, Word, and Outlook. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions. #J-18808-Ljbffr
Job Title:
HR & Payroll Specialist Location:
Valencia, CA (100% Onsite) Department:
Human Resources Reports To:
Sr. HR Generalist Pay Rate:
$33/hour Job Type:
Temporary 4-5 Months Base pay range
$30.00/hr - $33.00/hr Position Summary
We are seeking a detail-oriented and proactive
HR & Payroll Specialist
to join our Human Resources team in Valencia, CA. This is a 100% onsite role responsible for supporting a wide range of HR and payroll functions. The ideal candidate will have a strong understanding of HR compliance, payroll processing, and benefits administration, and will bring a high level of professionalism, discretion, and attention to detail to the role. Key Responsibilities
Weekly Approve employee updates in ADP (e.g., direct deposit, W-4 forms). Process timecard corrections submitted via email or internal messaging platforms. Complete administrative tasks including copying and mailing HR/payroll-related correspondence such as garnishment letters. Biweekly Run timekeeping reports, review exceptions, and identify payroll errors. Follow up on timecard submissions for accuracy and timeliness. Maintain accurate time records for employees on Leave of Absence (LOA). Monitor attendance points and prepare disciplinary documentation when needed. Monthly Assist in processing, validating, and reconciling benefit invoices. Conduct audits to ensure accurate benefit deductions. Track and coordinate employee recognition through the Legacy Program. Assign onboarding documentation for new Carton Plant employees. Ongoing Support company events including the wellness fair, holiday celebrations, and company picnic. Process basic LOAs and coordinate related benefit activities. Assist with I-9 purging and records maintenance. Track Open Enrollment participation and provide employee support via ADP. Monitor and follow up on annual compliance training requirements. Support Performance Development Plan (PDP) completion and tracking. Assist in updating job descriptions for compensation initiatives. Process employee transfers, I-9 verifications, and ADP updates. Assist with fiscal year-end payroll audits by generating reports and responding to auditor requests. Perform other HR-related duties as assigned. Qualifications
Minimum 4 years of experience in a similar HR/payroll role. Proficiency in ADP Workforce Now or similar HRIS/payroll platforms preferred. Strong knowledge of HR compliance and LOA regulations (FMLA, CFRA, FEHA, PDL, SDI). Exceptional attention to detail and organizational skills. Strong verbal and written communication skills. Ability to handle confidential information with integrity and discretion. Proficient in Microsoft Office Suite, especially Excel, Word, and Outlook. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions. #J-18808-Ljbffr