Hyundai Glovis
**TEMP OPPORTUNITY**
About Hyundai GLOVIS America Inc.
GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.
Summary
The TEMP Legal Assistant is responsible for the timely and efficient processing of recurring Legal payables, including but not limited to law firms and expert cost. This position will work closely with the finance team to ensure proper documentation and payment processing is adhered to with diligence and accuracy. This position will also provide Legal records and general administrative support.
Compensation
6 months; $25.50/Hour (Subject to Compensation Study Upon Candidate Selection)
Responsibilities Process vendor invoices via GLOVIS internal systems
Research and answer Legal billing questions Review and edit payment submissions in response to Legal and Finance Department inquiries Follow-up with vendors to ensure accurate billing Maintain vendor relationships by responding quickly and accurately to both internal (company) and external (vendor) questions and requests for information Develop knowledge around vendor term agreements to implement sound prioritization methodologies Review and verify accuracy of billing and supporting documentation as required Provide records support for legal including new Contract Management System Proofread documents Follow up on internal inquiries Additional tasks as assigned
Support proper Legal Records Maintenance
Organize and file Legal records Provide General Administrative support as needed Special projects and additional duties as assigned
Skills
Reading Comprehension - Understanding written sentences and paragraphs in work-related documents Required Mathematics - Using mathematics to solve problems Required Written Comprehension - The ability to read and understand information and ideas presented in writing Required Information Ordering - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations) Required English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar Required Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services Required Education & Experience
HS Diploma/G.E.D Required Associate's Degree Preferred 0 - 1 years of direct experience in Legal or Law Required 2 years of direct experience in Legal or Law Preferred Physical Requirements
Ability to sit in front of a desk and/or in front of the computer for long periods Repetitive use of hand/grasping product, writing, and typing Stand/walk Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
Working and Environmental Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Typical office environment with low-level noise exposure This position is located in the
Irvine, CA
office Communication with employees and field partners will be primarily conducted via phone and email
The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.
About Hyundai GLOVIS America Inc.
GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.
Summary
The TEMP Legal Assistant is responsible for the timely and efficient processing of recurring Legal payables, including but not limited to law firms and expert cost. This position will work closely with the finance team to ensure proper documentation and payment processing is adhered to with diligence and accuracy. This position will also provide Legal records and general administrative support.
Compensation
6 months; $25.50/Hour (Subject to Compensation Study Upon Candidate Selection)
Responsibilities Process vendor invoices via GLOVIS internal systems
Research and answer Legal billing questions Review and edit payment submissions in response to Legal and Finance Department inquiries Follow-up with vendors to ensure accurate billing Maintain vendor relationships by responding quickly and accurately to both internal (company) and external (vendor) questions and requests for information Develop knowledge around vendor term agreements to implement sound prioritization methodologies Review and verify accuracy of billing and supporting documentation as required Provide records support for legal including new Contract Management System Proofread documents Follow up on internal inquiries Additional tasks as assigned
Support proper Legal Records Maintenance
Organize and file Legal records Provide General Administrative support as needed Special projects and additional duties as assigned
Skills
Reading Comprehension - Understanding written sentences and paragraphs in work-related documents Required Mathematics - Using mathematics to solve problems Required Written Comprehension - The ability to read and understand information and ideas presented in writing Required Information Ordering - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations) Required English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar Required Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services Required Education & Experience
HS Diploma/G.E.D Required Associate's Degree Preferred 0 - 1 years of direct experience in Legal or Law Required 2 years of direct experience in Legal or Law Preferred Physical Requirements
Ability to sit in front of a desk and/or in front of the computer for long periods Repetitive use of hand/grasping product, writing, and typing Stand/walk Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
Working and Environmental Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Typical office environment with low-level noise exposure This position is located in the
Irvine, CA
office Communication with employees and field partners will be primarily conducted via phone and email
The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.