Idaho Staffing
Administrative Specialist Recreation
Position Title: Administrative Specialist Recreation FLSA Classification: Non-Exempt Salary Grade: 7 Reports To: Recreation Manager Cell Phone Stipend: ? Eligible ? Ineligible Supervisory Functions: No Supervisory Functions Basic Function: Administrative Specialist positions provide administrative assistance to a department or division to coordinate daily efforts with minimal supervision. Administrative Specialist positions in different departments or divisions may have tasks that vary widely, while overall responsibilities are very similar. Typical responsibilities include broad administrative support as required, data entry, accounting, reporting, research, and special projects as assigned. Accuracy, attention to detail, and the ability to coordinate and communicate effectively and provide exceptional internal and external customer service are required of all Administrative Specialists. Distinguishing Characteristics: Under the direction of the Recreation Manager, performs a variety of administrative assistance, program support and recreation facility coordination duties. As the first point of contact, this position provides customer service through phone, email, and in-person inquiries; provides information about programs, facilities, and events; coordinates facility rentals, program registrations, event and program scheduling, as well as coordinates with internal staff and external groups. This position is expected to manage a variety of administrative and special projects; oversee scheduling and training of facility attendants, participate in board and committee meetings, and explain department program codes, policies, and procedures within their scope of authority. The successful candidate must be able to work well under pressure, possess excellent interpersonal and customer service skills, maintain composure in a variety of settings while managing customer requests and demonstrate cooperative behavior with colleagues, supervisors, and members of the public. Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. Perform a variety of administrative support, and public relations duties related to the City of Moscow Recreation Programs and recreation facilities; provide administrative support and coordinate administrative activities. Serves as liaison to the general public in responding to inquiries, problems and complaints; provides technical assistance and direction to recreation staff, explains policies and procedures to participants, staff, and volunteers. Provides information about programs, facilities, and events; coordinates facility rentals, program registrations, event and program scheduling, as well as coordinates with internal staff and external groups. Answer telephone calls and greet visitors and patrons; interact with numerous vendors, contractors, agencies, and citizens; receive complaints and explain division/department programs, codes, policies, and procedures within the scope of authority; provide information of a general or limited technical nature; schedule appointments and meetings. Oversee scheduling and training of facility attendants. Prepare and type a variety of correspondence, memos, reports, and other materials; maintain confidentiality of information and records; type reports and statements; type agendas, and other materials as directed. Assist the staff with special projects as assigned; research projects as assigned; coordinate communications with other departments, agencies, civic groups, and cities as assigned. Prepare process and coordinate the purchase of supplies and equipment for the office or department according to established guidelines; maintain office supply inventory levels. Maintain and monitor departmental budget as directed; compile and prepare records of time worked and ensure accuracy. Prepare a variety of statistical, financial, and narrative reports and records as necessary. Type and distribute letters, reports, and memos, including materials of a confidential nature; compose letters requesting or providing information; track office projects and maintain related files and records; develop and maintain extensive filing systems and computerized systems to main
Position Title: Administrative Specialist Recreation FLSA Classification: Non-Exempt Salary Grade: 7 Reports To: Recreation Manager Cell Phone Stipend: ? Eligible ? Ineligible Supervisory Functions: No Supervisory Functions Basic Function: Administrative Specialist positions provide administrative assistance to a department or division to coordinate daily efforts with minimal supervision. Administrative Specialist positions in different departments or divisions may have tasks that vary widely, while overall responsibilities are very similar. Typical responsibilities include broad administrative support as required, data entry, accounting, reporting, research, and special projects as assigned. Accuracy, attention to detail, and the ability to coordinate and communicate effectively and provide exceptional internal and external customer service are required of all Administrative Specialists. Distinguishing Characteristics: Under the direction of the Recreation Manager, performs a variety of administrative assistance, program support and recreation facility coordination duties. As the first point of contact, this position provides customer service through phone, email, and in-person inquiries; provides information about programs, facilities, and events; coordinates facility rentals, program registrations, event and program scheduling, as well as coordinates with internal staff and external groups. This position is expected to manage a variety of administrative and special projects; oversee scheduling and training of facility attendants, participate in board and committee meetings, and explain department program codes, policies, and procedures within their scope of authority. The successful candidate must be able to work well under pressure, possess excellent interpersonal and customer service skills, maintain composure in a variety of settings while managing customer requests and demonstrate cooperative behavior with colleagues, supervisors, and members of the public. Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. Perform a variety of administrative support, and public relations duties related to the City of Moscow Recreation Programs and recreation facilities; provide administrative support and coordinate administrative activities. Serves as liaison to the general public in responding to inquiries, problems and complaints; provides technical assistance and direction to recreation staff, explains policies and procedures to participants, staff, and volunteers. Provides information about programs, facilities, and events; coordinates facility rentals, program registrations, event and program scheduling, as well as coordinates with internal staff and external groups. Answer telephone calls and greet visitors and patrons; interact with numerous vendors, contractors, agencies, and citizens; receive complaints and explain division/department programs, codes, policies, and procedures within the scope of authority; provide information of a general or limited technical nature; schedule appointments and meetings. Oversee scheduling and training of facility attendants. Prepare and type a variety of correspondence, memos, reports, and other materials; maintain confidentiality of information and records; type reports and statements; type agendas, and other materials as directed. Assist the staff with special projects as assigned; research projects as assigned; coordinate communications with other departments, agencies, civic groups, and cities as assigned. Prepare process and coordinate the purchase of supplies and equipment for the office or department according to established guidelines; maintain office supply inventory levels. Maintain and monitor departmental budget as directed; compile and prepare records of time worked and ensure accuracy. Prepare a variety of statistical, financial, and narrative reports and records as necessary. Type and distribute letters, reports, and memos, including materials of a confidential nature; compose letters requesting or providing information; track office projects and maintain related files and records; develop and maintain extensive filing systems and computerized systems to main