Mississippi Staffing
Purchasing Agent / Crystal Springs, MS
Mississippi Staffing, Crystal Springs, Mississippi, United States, 39059
Purchasing Agent
This position is for a Purchasing Agent with a work location in Crystal Springs, MS. The role is responsible for the purchasing function for all Center needs. The position may supervise the Purchasing Assistant and is responsible for all procurement activities for the Center to ensure that staff requests for goods and services are promptly and satisfactorily fulfilled and procurements are conducted in compliance with Company and Government policies and procedures. Responsibilities include: Following integrity guidelines and ensuring no manipulation of student data Managing the Center purchasing/procurement function through planning, budget control, and appropriate staff training Procurement of goods and services for the Center in accordance with Company purchasing policies and procedures Selecting services and vendors through competitive pricing, service, and quality guidelines in compliance with Federal Acquisition Regulation and Company policies Assisting the F&A Director in budget preparation and control Preparing purchase order contracts, subcontracts, lease/rental agreements, and consultant contracts for services, equipment, repairs, and rehab projects Developing and maintaining a qualified vendor list with appropriate identification of small, large, Veteran, Minority, and/or Female suppliers Monitoring vendor adherence to quality standards, prescribed delivery schedules, and contract terms Coordinating with the Center Finance function to confirm pricing information Administering the Center subcontract program to assure meeting the Subcontract Plan goals Administering construction, rehabilitation, and maintenance subcontracts per Federal and Company guidelines Complying with all provisions of the Center contract and Company SOPs as related to the Purchasing/Procurement function Participating in weekly Triangle Meeting which involves Finance, Property, and Purchasing to ensure prompt correction of vendor issues Maintaining required logs, computer database, and preparing and submitting required Company and Government reports Leading bidding process (RFPs, RFQs, RFIs, Sole Source, Sealed Bid, etc.) from cradle to grave Practicing superior customer service and communication, including timely feedback on purchase requests Filling staff vacancies in a timely manner Effectively motivating, empowering, and requiring staff to perform his/her job responsibilities Employs sound time-management and delegation skills Holds staff accountable for producing quality work, develops staff for career progression, and disciplines staff that fail to meet goals Provides required/supplemental training for new and current employees Motivates and manages staff to work effectively, creates a supportive work environment, recognizes staff accomplishments, and proactively addresses staff performance concerns Develops Center-beneficial linkages within the community to enhance and promote local procurement activity Promotes a positive image of the Center and Job Corps and establishes meaningful relationships with the local business community Mentors, monitors, and models the Career Success Standards as required by the PRH Shows respect and courtesy to students and holds them accountable for their actions and behavior Provides quality services for students and ensures that quality is maintained and student needs are met Pursues improvement and enhancement of requisite services Exchanges ideas and information, both orally and in writing, in a clear and concise manner and contributes meaningfully to group efforts by offering relevant ideas and knowledge Provides quality and timely information to DOL/Company when requested Effectively articulates thoughts and ideas Identifies problems, analyzes causes, and evaluates appropriate solutions prior to taking or recommending actions Follows up to ensure prompt/appropriate action is taken and that problems are in fact corrected Works in partnership with staff from all Departments to ensure effective supervision and services are provided to students Accepts direction and supervision from the Center Director/Center Duty Officer/Shift Manager to include assignments to temporarily perform job responsibilities of other departments and positions Other duties as assigned Qualifications include: Associate of Arts Degree from an accredited school required Three to five years of experience including oversight of contracts, subcontracts, and experience with Federal Acquisition Regulations preferred Computer literacy and proficiency in Microsoft suite of applications is required Physical requirements include sitting, standing, climbing, walking, lifting, pulling and/or pushing, carrying, reaching, stooping, and crouching Demonstrates the ability to lift 40 pounds and/or the ability to assess the lift load in order to ask for necessary assistance Adams and Associates, Inc. abides by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.
This position is for a Purchasing Agent with a work location in Crystal Springs, MS. The role is responsible for the purchasing function for all Center needs. The position may supervise the Purchasing Assistant and is responsible for all procurement activities for the Center to ensure that staff requests for goods and services are promptly and satisfactorily fulfilled and procurements are conducted in compliance with Company and Government policies and procedures. Responsibilities include: Following integrity guidelines and ensuring no manipulation of student data Managing the Center purchasing/procurement function through planning, budget control, and appropriate staff training Procurement of goods and services for the Center in accordance with Company purchasing policies and procedures Selecting services and vendors through competitive pricing, service, and quality guidelines in compliance with Federal Acquisition Regulation and Company policies Assisting the F&A Director in budget preparation and control Preparing purchase order contracts, subcontracts, lease/rental agreements, and consultant contracts for services, equipment, repairs, and rehab projects Developing and maintaining a qualified vendor list with appropriate identification of small, large, Veteran, Minority, and/or Female suppliers Monitoring vendor adherence to quality standards, prescribed delivery schedules, and contract terms Coordinating with the Center Finance function to confirm pricing information Administering the Center subcontract program to assure meeting the Subcontract Plan goals Administering construction, rehabilitation, and maintenance subcontracts per Federal and Company guidelines Complying with all provisions of the Center contract and Company SOPs as related to the Purchasing/Procurement function Participating in weekly Triangle Meeting which involves Finance, Property, and Purchasing to ensure prompt correction of vendor issues Maintaining required logs, computer database, and preparing and submitting required Company and Government reports Leading bidding process (RFPs, RFQs, RFIs, Sole Source, Sealed Bid, etc.) from cradle to grave Practicing superior customer service and communication, including timely feedback on purchase requests Filling staff vacancies in a timely manner Effectively motivating, empowering, and requiring staff to perform his/her job responsibilities Employs sound time-management and delegation skills Holds staff accountable for producing quality work, develops staff for career progression, and disciplines staff that fail to meet goals Provides required/supplemental training for new and current employees Motivates and manages staff to work effectively, creates a supportive work environment, recognizes staff accomplishments, and proactively addresses staff performance concerns Develops Center-beneficial linkages within the community to enhance and promote local procurement activity Promotes a positive image of the Center and Job Corps and establishes meaningful relationships with the local business community Mentors, monitors, and models the Career Success Standards as required by the PRH Shows respect and courtesy to students and holds them accountable for their actions and behavior Provides quality services for students and ensures that quality is maintained and student needs are met Pursues improvement and enhancement of requisite services Exchanges ideas and information, both orally and in writing, in a clear and concise manner and contributes meaningfully to group efforts by offering relevant ideas and knowledge Provides quality and timely information to DOL/Company when requested Effectively articulates thoughts and ideas Identifies problems, analyzes causes, and evaluates appropriate solutions prior to taking or recommending actions Follows up to ensure prompt/appropriate action is taken and that problems are in fact corrected Works in partnership with staff from all Departments to ensure effective supervision and services are provided to students Accepts direction and supervision from the Center Director/Center Duty Officer/Shift Manager to include assignments to temporarily perform job responsibilities of other departments and positions Other duties as assigned Qualifications include: Associate of Arts Degree from an accredited school required Three to five years of experience including oversight of contracts, subcontracts, and experience with Federal Acquisition Regulations preferred Computer literacy and proficiency in Microsoft suite of applications is required Physical requirements include sitting, standing, climbing, walking, lifting, pulling and/or pushing, carrying, reaching, stooping, and crouching Demonstrates the ability to lift 40 pounds and/or the ability to assess the lift load in order to ask for necessary assistance Adams and Associates, Inc. abides by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.