Swoon is hiring: Administrative Assistant in Aurora

Administrative/Executive Assistant 5

Length: 12 months + likely extensions & potential for direct hire
Location: Aurora (Denver), CO
Potential Travel: 15% – Chicago, IL; Mesa, AZ; Dallas (Irving), TX
Rate: $23-25/hour W2 + Benefits or $27/hour C2C

Job Description

The Administrative/Executive Assistant 5 provides high-level administrative support by conducting research, handling information requests, and performing clerical functions. This role requires managing communication, scheduling, and reporting for executive leadership.

Key Responsibilities

• Supervise general office duties such as ordering supplies, maintaining records, and performing basic bookkeeping.
• Review and approve invoices, reports, memos, letters, and financial statements.
• Manage corporate documents, records, and reports.
• Read and analyze incoming memos, submissions, and reports to determine their significance and distribution.
• Prepare agendas and arrange committee, board, and other meetings.
• Maintain confidentiality while managing executive-level tasks and interactions.

Qualifications (Required):

• 10+ years of experience supporting executive-level leaders.
• High school diploma or GED required.
• Expertise in Microsoft Word, Excel, and PowerPoint.
• Strong written and verbal communication skills.
• Self-driven with the ability to work independently and multitask.

Qualifications (Desired):

• Experience as an office manager or in a comparable role.
• Proficiency in Microsoft Suite, Adobe Acrobat, and PowerBI.
• Strong financial acumen and ability to manage budgets.

Soft Skills:

• Strong interpersonal and leadership skills.
• Ability to maintain confidentiality.
• Flexibility to accommodate occasional off-hours needs.

Disqualifiers:

• Poor attendance or punctuality.
• Lack of flexibility in work schedule.