Robert Half
Job Description
Job Description
We are looking for a skilled Administrative Assistant to join our team in Tuskegee, Alabama. In this contract role, you will play a pivotal part in supporting daily office operations and ensuring efficient administrative workflows. This position is ideal for a detail-oriented individual who excels in multitasking and thrives in a fast-paced environment.
Responsibilities:
• Provide comprehensive administrative support to the office staff, ensuring smooth daily operations.
• Handle inbound calls with care, directing inquiries to the appropriate departments or individuals.
• Perform accurate data entry tasks to maintain organized and up-to-date records.
• Manage reception duties, including greeting visitors and maintaining a welcoming office environment.
• Assist with scheduling and coordinating meetings, appointments, and events.
• Prepare and distribute correspondence, reports, and other documentation as needed.
• Maintain office supplies and ensure equipment is functioning properly.
• Support the implementation of office procedures to improve efficiency and workflow.
• Collaborate with team members to address administrative challenges and find solutions.
• Uphold confidentiality and professionalism in handling sensitive information.• Proven experience in administrative assistance or a similar role.
• Proficient in handling inbound calls and providing excellent customer service.
• Strong data entry skills with a high level of accuracy.
• Familiarity with receptionist duties, including managing front desk activities.
• Excellent organizational and time management skills.
• Ability to prioritize tasks and handle multiple responsibilities simultaneously.
• Strong written and verbal communication skills.
• Proficiency in common office software, including Microsoft Office Suite.
Responsibilities:
• Provide comprehensive administrative support to the office staff, ensuring smooth daily operations.
• Handle inbound calls with care, directing inquiries to the appropriate departments or individuals.
• Perform accurate data entry tasks to maintain organized and up-to-date records.
• Manage reception duties, including greeting visitors and maintaining a welcoming office environment.
• Assist with scheduling and coordinating meetings, appointments, and events.
• Prepare and distribute correspondence, reports, and other documentation as needed.
• Maintain office supplies and ensure equipment is functioning properly.
• Support the implementation of office procedures to improve efficiency and workflow.
• Collaborate with team members to address administrative challenges and find solutions.
• Uphold confidentiality and professionalism in handling sensitive information.• Proven experience in administrative assistance or a similar role.
• Proficient in handling inbound calls and providing excellent customer service.
• Strong data entry skills with a high level of accuracy.
• Familiarity with receptionist duties, including managing front desk activities.
• Excellent organizational and time management skills.
• Ability to prioritize tasks and handle multiple responsibilities simultaneously.
• Strong written and verbal communication skills.
• Proficiency in common office software, including Microsoft Office Suite.