Administrative Assistant Job at City of New York in New York

Overview

Administrative Assistant role at City of New York. Hours: Full Time- 35 Hours. Work Location: 30-30 Thomson Avenue, LIC, NY 11101.

Only candidates who are permanent in the Clerical Associate title, or those who are reachable on the Promotional List for Exam #3587, or Open-Competitive List (Exam #1190 or Exam #2120) may apply. Please include a copy of your Notice of Results or indicate on your cover letter if you are permanent in the title. If you do not meet the previously mentioned civil service criteria, you will not be considered for an interview.

Under The Direction Of The Engineering Audit Officer, Executive Director, And The Division Administrative Officer/Audit Assistant, The EAO Administrative Assistant will assist the DAO/Audit Assistant with various administrative functions within the Engineering Audit Office. This includes serving as the primary Technology and Innovation liaison who will create tickets in the Trak-It database with an assigned workstation, and coordinate with a T&I Technician to ensure proper PC and monitors are at location set up according to the Systems Access Request (SAR) prior to the start date of the new hire. The Administrative Assistant will also follow up with all open ticket status until the ticket is resolved and attend T&I Liaison meetings as required.

The EAO Administrative Assistant will be responsible for assigning Payments in the PIMS PDMS and Paylog database when needed and in the absence of the DAO/Audit Assistant and the EAO College Aide. The selected candidate will be responsible for creating, updating, and submitting the Daily Current Open Payment Log numbers for review and assignment of contract payments to the auditors. The Administrative Assistant will be responsible for assisting with special projects as directed. The selected candidate will maintain copies of all EAO auditing databases this include, the monthly Change Order and Audit log numbers. Provide maintenance to all copiers and printers for the division this includes, order and replacement of ink cartridges, and orders and refills copy machine paper. The selected candidate will assist the DAO/ Audit Assistant with drafting presentations, creating and updating the division spreadsheets, and creating word documents as directed.

Authorization to work in the United States is required for this position. NYC Department of Design and Construction does not provide sponsorship for international employees for visa applications, extensions, or status changes, including STEM/OPT visas. Applicants are responsible for ensuring that they meet all qualifying requirements for this position, at the time of application.

All applicants, including City Employees: Please go to NYC Government Jobs | Explore Careers | City of New York, go to Search for Open Jobs, and type in the Job ID # listed above. Submit job application as prompted. Do not apply via Employee Self-Service (ESS), e-mail, mail, or fax your resume to DDC directly.

CLERICAL ASSOCIATE - 10251

Qualifications

• Minimum Qualifications A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
• Skills Requirement Keyboard familiarity with the ability to type at a minimum of 100 keystrokes (20 words) per minute.
• Preferred Skills Candidates should possess excellent verbal and written communication skills and be proficient in Microsoft Office.
• 55a Program This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
• Public Service Loan Forgiveness As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
• Residency Requirement New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual\'s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Salary: $42,288.00 – $54,746.00.

Job Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Government Administration

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