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Mythical

Administrative Assistant Job at Mythical in Burbank

Mythical, Burbank, CA, United States, 91520

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Title: Administrative Assistant

Salary: $24/hr

Overview: The Admin Assistant will provide support to the Senior VP of Design, Senior VP of Content, and the VP of Programming at Good Mythical Morning.

Responsibilities

  • Integrate fully into the production workflow at Mythical in order to support executives and anticipate workflow needs
  • Monitor and track meetings for three executives
  • Manage complex calendars including scheduling meetings both internal and external
  • Control the master schedule that tracks production deadlines across multiple projects and is utilized company-wide. Monitor and ensure that the production calendar is up to date with current shoot and air dates, production numbers and production/shoot week schedules
  • Communicate production and creative updates across multiple teams
  • Help to coordinate special projects pertaining to live events, marketing plans, charity streams, branded integrations, and other ancillary projects
  • Gather and track various production-related data related to vendors, crew, and equipment
  • Order lunches for execs daily, and meals for group meetings
  • Help assign conference rooms company-wide
  • Oversee Thumbnails & Titles document, tracking and consistently updating for design team
  • Handle administrative and financial duties including processing expense reports, and file management
  • Assist the Office Manager with general office support such as answering phones and monitoring the front/back door as needed
  • Welcome in guests as needed
  • Execute and complete research projects for both GMM & Mythical Kitchen channels
  • Coverage for other Executive Assistants and Coordinators when OOO
  • Prepare and distribute company-wide gifts


Requirements

  • At least 1-2 years as an assistant supporting VP-level or above Executive or Producer in a production environment
  • Ability to handle a very active desk supporting several simultaneous productions
  • Thorough understanding of the pre-production, production, and post-production processes
  • Ability to manage multiple projects simultaneously while remaining highly organized and detail-oriented
  • Excellent work ethic and a positive, can-do attitude
  • Strong written and verbal communication skills
  • Thorough understanding of Google Suite of apps (Drive, Docs, Sheets, Slides, G-Mail, Forms and Calendar), as well as being overall tech savvy


Knowledge of Slack and Monday.com is a plus

Seniority level

  • Seniority level

    Not Applicable

Employment type

  • Employment type

    Full-time

Job function

  • Job function

    Administrative

  • Industries

    Entertainment Providers

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