Administrative Assistant Job at Tallahassee Memorial HealthCare in California

Job Title: Part-Time Administrative Assistant

Location: Remote

Job Type: Part-Time

Schedule: [ 20–25 hours weekly]

About Us

At Tallahassee Memorial HealthCare (TMH), we are on a mission to transform care, advance health, and improve lives. As the region’s leading health care provider and a trusted community partner, TMH is committed to delivering the highest quality of care to our patients and supporting the professionals who serve them.

We are currently seeking a detail-oriented and dependable Part-Time Administrative Assistant to join our dynamic team. This role supports department operations through effective organization, communication, and administrative functions.

Responsibilities

• Provide general administrative support to department leadership and staff.
• Answer and direct phone calls, take messages, and respond to inquiries.
• Prepare, format, and edit correspondence, reports, and presentations.
• Maintain department records, files, and data entry systems in compliance with TMH policies.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Order office supplies and ensure department equipment is properly maintained.
• Assist with processing invoices, reimbursements, and departmental billing.
• Maintain confidentiality of sensitive information in accordance with HIPAA and TMH guidelines.

Qualifications

• High school diploma or equivalent required; Associate’s degree preferred.
• Minimum of 1 year of administrative or clerical experience in a healthcare or office setting.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Professional demeanor with a commitment to customer service and teamwork.
• Ability to handle sensitive and confidential information with discretion.

Preferred Qualifications

• Prior experience in a healthcare environment or hospital system.
• Familiarity with electronic medical records (EMR) or scheduling systems.

Why Join TMH?

• Be a part of a mission-driven organization that values innovation, compassion, and collaboration.
• Work in a supportive and inclusive environment.
• Flexible part-time schedule to promote work/life balance.
• Opportunities for professional growth and development.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Accounting/Auditing, Administrative, and Analyst

• Industries

  Government Administration and Accounting

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