Administrative Assistant Job at Aston Carter in Oceanside

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Job Title: Part-Time Administrative Assistant

Job Description

This is a part-time position requiring 20-30 hours of work per week. The role demands a high level of discretion, as you will be handling sensitive and personal information.

Responsibilities

• Manage and schedule calendars for meetings and travel.
• Respond to company and personal emails.
• Handle mailing tasks efficiently.
• Coordinate with outsourced accounting for tax information and other documentation.
• Perform data entry for various types of documentation.
• File and organize forms systematically.
• Communicate with outsourced benefits and payroll company using the Gusto system.
  
  

Essential Skills

• Administrative support
• Data entry
• Administration
• Clerical tasks
• Proficiency in Microsoft Suite
• Filing
• Calendar management
  
  

Additional Skills & Qualifications

• Must be trustworthy
• Exemplary communication skills
• 2-3 years of administrative experience
  
  

Work Environment

The role involves working in a professional office setting where handling sensitive information is a routine task. The position offers flexible hours within the 20-30 hours per week range. The dress code is business casual, and the work is performed primarily using computers with standard office software.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job

classification and length of employment. Benefits are subject to change and may be

subject to specific elections, plan, or program terms. If eligible, the benefits

Available For This Temporary Role May Include The Following

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Jul 28, 2025.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Temporary

Job function

• Job function

  Administrative

• Industries

  Staffing and Recruiting

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