Administrative Assistant Job at CICONIX in Dover

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Description

Administrative Assistant

About CICONIX: CICONIX LLC is a Veteran Owned Small Business specializing in business advisory and technical assistance for military health programs. We value exceptional people, unwavering integrity, inclusive collaboration, and enduring impact.

Location(s): Dover, Delaware

Position Offers

• Full-time/long-term position
• Regular weekly hours (0800-1600)
• No calls, nights, weekends, or holidays!
• Full benefit program, including: health, PTO, and 401k + contribution
  
  

Requirements

• Associate's degree preferred
• Seven (7) years of administrative experience required
  
  

Summary

CICONIX is seeking an Administrative Assistant to support the Defense Health Agency team in Dover, Delaware.

About The Role

• Perform a variety of support services such as visitor access control, answering telephones, ordering, and receiving office supplies and equipment, editing or maintaining technical, budget, programmatic and administrative documentation and references, preparing travel documentation and coordination travel arrangements, operation of reproduction equipment to produce large volumes of documents , skills necessary to scan and quality control records for electronic records storage and disposition .
• Interact with senior level manager such as high-level military and civilian medical, health care and technical personnel.
• Coordinate and direct a variety of support services such as use of reproduction equipment, scheduling maintenance for equipment, scheduling courier runs, ensuring approved security practices are applied relative to personnel and document control and scheduling, ensuring efficient operation of conference facilities and efficient conduct of office operations.
• Responsible for receiving of requests for forensic investigations and compiling a completed “package” for the requestor, process Death Certificates, create and/or edit weekly/monthly reports on case work status, maintain electronic library of documents and presentations for use by staff members, and data entry into Armed Forces Medical Examiner Tracking System (AFMETS), etc.
• Archiving and records management of all casework.
• A ssisting in casework administration and supporting general administrative needs within the divisions.
  
  

Qualifications

Education:

• Associate's degree in a related field of discipline preferred.

Experience:

• Seven (7) years of administrative experience required.
• Desired knowledge and experience in filing techniques ; administrative typing ; preparing and editing technical or general documentation using various software packages such as Microsoft Word, Microsoft PowerPoint, Microsoft Excel and Windows ; transcription of documents, data entry, and preparing and editing management support documentation.

Security & Background Check:

• U.S. Citizenship and a successful background investigation are required.
• Ability to obtain and maintain a government security clearance.

Additional Requirements:

• N/A
• This role is contingent upon contract award.
  
  

CICONIX LLC is an Equal Opportunity Employer, including disability/vets. We E-Verify all employees.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Business Consulting and Services

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