Administrative Assistant Job at KW PROPERTY MANAGEMENT AND CONSULTING in Coral G

Administrative Assistant – KW PROPERTY MANAGEMENT AND CONSULTING

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As the key employee liaison between the client and KWPM services and internal support staff, the Administrative Assistant must perform duties with a view toward projecting a professional and competent image. Service to the customer in a friendly and outgoing manner is essential, while timeliness and professional appearance are key. The position is fundamental to the administrative and operational functions of the Company/Property and requires established organizational skills, attention to detail, solid time management, and good interpersonal skills.

Duties And Essential Functions

• Assist in the daily operation of the management office and administrative duties following established company procedures and guidelines.
• Perform administrative functions including record keeping, filing, mail collection and distribution, word processing, data entry, maintain and replenish office supplies, invoice processing and other essential needs as required.
• Maintain, update, type, and coordinate account information in computer database.
• Research owner discrepancies regarding payments to accounts.
• Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings.
• Ensure that the telephone is answered properly and messages are handled courteously, accurately, and responded to in a timely manner.
• Ensure that emails are responded to within 24 hours.
• Ensure all mail (FedEx, UPS, USPS) is picked up daily.
• Provide and maintain architectural approvals, maintenance requests, sale/lease information, and any other forms specific to the property that may be developed.
• Reservation and coordination of conference room events.
• Special projects as instructed.

Work Environment

This position will be located indoors and in an office setting.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 20 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures.

Position Type/Expected Hours of Work

This is a full-time non-exempt (hourly) position. Days and hours of work will be determined based on the business needs of the property. This schedule may change to accommodate the business needs of the property.

Required Education And Experience

• Prior experience in a related position; a minimum of 1 year of experience.
• Working knowledge of computer programs; MS Office Suite.
• Ability to multi-task, set, and manage priorities.
• Excellent communication and listening skills to interact with a diverse and multi-cultural population.
• Keyboarding ability with accuracy at 45-50 words per minute.
• Must function in a team-oriented environment.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

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