Administrative Assistant Job at Developmental Disabilities Institute in Town of

Under general supervision, performs a variety of administrative and staff support duties for a specified administrator, program or department, which require a range of skills and a knowledge of organizational policies and procedures. Duties of the Administrative Assistant III differ from those of the Administrative Assistant II in that they require a greater level of independent judgement and may include responsibilities of greater complexity.

Pay Range: $16.92-$24.29/hour (35 hours/week) based upon experience and/or bi-lingual abilities.

Duties include, but are not limited to:

• Oversees and/or performs a range of diverse administrative activities for the program or division, including, word processing and data input which may be confidential in nature; operates personal computer to enter data, draft, edit, revise, and print letters, tables, reports and other materials.
• Greets and directs visitors; accepts, screens and routes telephone calls.
• Trains lower level secretarial, clerical staff.
• Answers general inquiries concerning activities and operations of program or division.
• Performs a range of staff and/or operational support activities.
• Establishes, maintains, processes, and updates files, records and other materials; orders supplies. Performs routine analysis and calculations on files, data basis, and recurring reports, such as payroll, time sheets, etc.
• Sorts, screens and distributes incoming mail; drafts responses to inquiries.
• Prepares photocopies, faxes, and operates a variety of office equipment.
• Performs miscellaneous job-related duties as assigned.
• Assists departmental administrator(s) in problem solving, project planning and development and execution of stated goals and objectives.
• Administers office operations or a specialized program function of specific department or program providing administrative support directed towards meeting the goals and objectives of the program or division.
• May perform executive secretarial services under limited direction.

• Experience as a secretary or administrative assistant.
• Formal Secretarial or office management training in lieu of experience may be substituted for experience.
• Demonstrable computer skills including fluency on those program applications currently utilized for word processing and/or data input in the assigned hiring division.
• Must have a high level of interpersonal skill and consistently display poise and tact.
• Requires an attention to detail and ability to find solutions to various administrative problems.
• Ability to establish priorities and work with limited direct supervision.
• Analytic abilities.
• Ability to compose, create and edit written material; effectively communicate both orally and in writing.
• Excellent knowledge of secretarial of office procedures.
• Excellent organizational and project coordination skills.

• Must be able to lift/move, push and pull objects up to 10-15 lbs.
• Must be able to pull/retrieve/re-file files/charts.
• Must be able to sit and use hands and fingers to handle and/or feel.
• Must be able to communicate via telephone.
• Must be able to stand, walk, reach with arms and hands, climb, balance, stoop, kneel, twist and bend.
• Must be able to sit for up to two (2) hours at a time.
• Must be able to use all office equipment in use in the assigned office.