Administrative Assistant Job at Electro Design Engineering, Inc. in Riverview

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About the Role:

We are seeking a reliable and detail-oriented Administrative Assistant to support our finance and operations team at our Corporate Headquarters in Riverview, Florida.. This role involves managing email communications, processing invoices using ComputerEase, reconciling American Express (Amex) card receipts, and providing front desk and phone support. The ideal candidate will be proficient in Microsoft Excel, including pivot tables, and possess strong organizational and communication skills.

Job Description

About the Role:

We are seeking a reliable and detail-oriented Administrative Assistant to support our finance and operations team at our Corporate Headquarters in Riverview, Florida.. This role involves managing email communications, processing invoices using ComputerEase, reconciling American Express (Amex) card receipts, and providing front desk and phone support. The ideal candidate will be proficient in Microsoft Excel, including pivot tables, and possess strong organizational and communication skills.

Details of Schedule:

• Full-Time, Monday through Friday from 8:30 am to 5:30 pm
• Occasional Flexibility of Schedule may be Required or Allowed
  
  

Essential Duties and Responsibilities:

• Monitor and manage incoming emails related to billing and expenses.
• Accurately enter and process invoices into the ComputerEase system.
• Reconcile and process receipts for Amex card charges.
• Utilize Excel to manage spreadsheets and perform data analysis using pivot tables.
• Answer and direct incoming phone calls in a professional manner.
• Greet and assist visitors at the front desk, ensuring a welcoming and organized reception area.
• Maintain organized records of financial transactions and receipts.
• Collaborate with team members to ensure timely and accurate financial documentation.
  
  

Qualifications:

• Experience in administrative or accounting support roles.
• Proficiency in Microsoft Excel, including pivot tables.
• Familiarity with ComputerEase or similar accounting software is a plus.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.
• Ability to multitask and manage time effectively in a dynamic environment.
  
  

Preferred Qualifications:

• Experience in the construction or contracting industry.
• Prior experience with expense reporting and credit card reconciliation.
• Previous front desk or receptionist experience.
  
  

Benefits:

• $40k - $50k/year depending on experience
• Health, Dental and Vision Insurance available after 30 days
• 401K Retirement Plan with Employer Provided Funds (up to 15% of salary)
• 13 Paid Annual Holidays
• Supplemental Insurance: Life, Short-Term Disability, AD&D, Critical Illness, etc. Available
• Promote from within culture!
  
  

Company Description

Established in 1985 by professionals from the chemical and mining industries, Electro Design Engineering, Inc. (EDE) is a respected provider of engineering, automation, and construction services to a wide range of industries and markets coast to coast and worldwide. Our staff of over 300 dedicated and skilled engineers, programmers, technicians and IBEW field personnel will provide solutions that fit the specific needs of your application. From support and maintenance work to large capital projects, let us show you what we can do for your specific job needs.

Established in 1985 by professionals from the chemical and mining industries, Electro Design Engineering, Inc. (EDE) is a respected provider of engineering, automation, and construction services to a wide range of industries and markets coast to coast and worldwide. Our staff of over 300 dedicated and skilled engineers, programmers, technicians and IBEW field personnel will provide solutions that fit the specific needs of your application. From support and maintenance work to large capital projects, let us show you what we can do for your specific job needs.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Construction

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