Carson-Newman University is hiring: Administrative Assistant in Jefferson City

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Carson-Newman University is a Christian, liberal arts-based University built upon the Lordship of Jesus Christ as evidenced historically and revealed in the Scriptures.

Our mission as Christian educators is to help our students reach their full potential as educated citizens and worldwide servant leaders.

Job Title: Administrative Assistant, College of Health Sciences

Department: College of Health Sciences

Reports To: Director of Operations, College of Health Sciences & Dean, College of Health Sciences

Location: On-site

FLSA Status: Exempt

Annual duration: 12-month

Expected hours per week: Full-time, including some nights and weekend work. *Only if needed for specific university events or on-campus clinical immersions.

Part-time hours, if applicable: N/A

Supervisory Responsibilities: None

Summary Description: The Administrative Assistant for the College of Health Sciences at Carson-Newman University provides essential operational support for the College. This position reports directly to the Director of Operations and the Dean of the College of Health Sciences. The Administrative Assistant collaborates with the administrative team to support the daily operations of the College.

Essential Functions

• As an intentionally Christian academic community hiring Christian educators, all employees will be expected to advance the mission, vision, and identity of Carson-Newman University as defined in university policy and expressed in our strategic plan and are expected to work as cooperative and collegial members of the University.
• The University expects all employees to conduct themselves in a manner that is appropriate for a Christian institution and to be worthy examples in moral conduct and behavior for the students of the University and fellow employees both on and off campus.
• Regular attendance during scheduled work hours reflects a commitment to our shared mission and the campus community.
• All work must be performed in alignment with the terms of the signed contract, if applicable.
• As Christian educators, all employees of the University should regularly attend and actively participate in a local church.
  
  

Additionally, the Administrative Assistant for the College of Health Sciences advances the university mission through the following:

• College of Health Sciences
  
  

Budget

Completion of RFPs and Reimbursements and delivery to the Treasurer's Office. Maintain filing system of expenses.

Communication

Serve as the primary point of contact for prospective and current students, faculty, and staff, providing timely and professional responses to inquiries. Maintains outlook calendar and assists with coordination of the activities amongst the College and across the university.

Faculty Correspondence

Assists with maintaining appropriate faculty records as needed for accreditation. Coordinating mail and package delivery/pick-up and distribution.

General Office

Responsible for filing/shredding documents. Attend Academic Administrative Assistant meetings. Maintain supply inventory for kitchen/office supplies. Report any maintenance issues.

Student Files

Create and maintain electronic folders for each student and provide faculty with necessary forms and advising materials to be included in files.

Events

Assist the Director of Operations in planning special events and conferences including open houses, interviews, and orientation sessions.

Recruitment

Represent the College of Health Sciences as needed at educational fairs, conferences, hospitals, and professional organizations.

• FNP Program
  
  

Assist in drafting Admission, Probation, and Dismissal letters. Prepare for and coordinate Health Assessment and NURS 519 Residencies. Collaborate with Clinical Coordinators to ensure timely delivery/receipt of Affiliation Agreements to/from the CFO.

• BSN Program
  
  

Maintain reservation system for DTRC computer testing labs. Assist with Nursing Camp, Faculty & Student Affairs event.

This description is designed to describe the general nature of the job and is not intended to be an exhaustive list of all responsibilities, skills and duties. Other duties and responsibilities may be assigned and included in assessments and reviews.

Education: Minimum of HS diploma equivalency with relevant experience.

Experience: Strong interpersonal, communication, and organizational skills. Proficiency in Microsoft Office 365 and experience working with databases and reporting tools. Knowledge of accreditation processes and standards (e.g., SACSCOC, COA, CCNE) is highly desirable.

Required Skills: Excellent interpersonal, written, and verbal communications skills; Advanced organizational skills; Collaborative; Driven.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at a time. Must be able to access and navigate campus facilities.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Administrative and Support Services

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