tBP/Architecture, Inc. is hiring: Administrative Assistant in Solana Beach

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tBP/Architecture (www.tbparchitecture.com) is a full-service architectural practice, recognized internationally as a leader in programming, planning, design and management services with a primary focus on Educational Facilities since 1952. Our offices in Newport Beach, Walnut Creek and Solana Beach, California, represent a valuable resource of professional knowledge, talents and abilities which are provided to our clients with a personalized level of commitment.

Duties/Responsibilities:

· Interface with internal company and external client personnel via telephone, email, and in person.

· Process daily incoming and outgoing mail and shipments.

· Prepare routine correspondence, contracts, envelopes, labels, and memoranda as requested.

· Organize office operations to ensure policies and standard operating procedures are followed.

· Manage calendars and coordinate internal and external meetings, conference calls, video conferencing, etc.

· Organize Lunch and Learns/CEUs and other educational seminars for staff.

· General office management (supply ordering, printer maintenance, coordinating for resolving IT issues etc.)

· Light housekeeping duties, including but not limited to re-stocking coffee, disinfecting common areas, and cleaning up after meetings.

· Assist marketing department with printing and binding of proposals, as needed.

· Assist accounting department with data entry and billing processes as required.

· Assist with other related duties as required.

Qualifications:

· 1 year+ administrative experience required.

· Excellent writing, communication, and organization skills.

· Experience working in the design or A/E/C field is preferred.

· Experience with the following software: Outlook, Word, Excel, Microsoft Teams, and Adobe Acrobat or

· Experience with AIA contract document software is a plus.

· AA or Bachelor’s Degree preferred.

Work Authorization :

All individuals hired will be required to verify identity and eligibility to work in the United States. tBP/Architecture is unable to sponsor or take over sponsorship of an employment Visa at this time.

Base Compensation Range: $55,000 - $75,000 per year, depending on experience.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Architecture and Planning

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