Administrative Assistant Job at Conti LLC in Sterling Heights

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The Administrative Assistant provides essential clerical and administrative support to the Fire Protection Department. This role ensures smooth daily operations by managing communications, maintaining records, coordinating schedules, and supporting departmental projects. The ideal candidate is organized, detail-oriented, and capable of handling sensitive information with discretion.

Key Responsibilities

• Serve as the first point of contact for internal and external communications.
• Maintain and organize department files, reports, and records (digital and physical).
• Schedule and coordinate meetings, training sessions, and inspections.
• Prepare correspondence, reports, and presentations as needed.
• Assist with budget tracking, purchasing, and invoice processing.
• Maintain inventory of office and fire protection supplies.
• Support compliance with safety regulations and documentation requirements.
• Assist with incident reporting and data entry into fire records management systems.
• Coordinate travel and logistics for department personnel when necessary.
• Perform other administrative duties as assigned by the supervisor.

Qualifications

• High school diploma or equivalent; associate degree or higher preferred.
• 2+ years of administrative experience, preferably in a public safety or municipal environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Ability to handle confidential information with integrity.

Company Description

Since 1969, Conti has led the industry in the development of design and construction solutions that address job requirements while surpassing performance expectations. Conti performs the complete lifecycle of construction services from design/build to field installation, training and maintenance for an array of services (Renewable Energy, Electrical, Technology, Mechanical, Fire Suppression, HVAC+R and Road + Underground).

Conti is an Equal Opportunity Employer. Conti does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Additional Information

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Construction