Administrative Assistant Job at Human Touch Home Health Care in Towson

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We're looking for a highly organized and detail-oriented Administrative Assistant for our DME director to join our team. In this role, you'll play a key part in keeping day-to-day operations running smoothly by providing administrative support to our staff and management. If you thrive in a fast-paced environment, enjoy helping others stay on track, and have a knack for multitasking, we'd love to hear from you.

• Competitive salary commensurate with experience.
• Opportunities for professional development and career advancement.
• Positive and supportive work environment
• PTO
• Sick time
• Paid Holidays

Responsibilities:

• Answering and directing phone calls
• Act as point of contact between staff and client
• Provide general administrative support Coordinating meetings and appointments
• Handling intake and in putting data into Brightree system.
• Maintaining filing systems, both electronic and physical
• Calling back and following up with patients that require responses with 24hrs
• Preparing and distributing communications such as memos, emails, or reports
• Handling incoming and outgoing mail and packages
• Assisting with document preparation and presentations
• Managing office supplies and inventory
• Providing administrative support to specific departments or projects
• Conducting research and compiling data
• Handling travel arrangements for staff
• Assist in the planning and execution of projects and events, as needed.
• Recording meeting minutes and distributing them as needed
• Managing calendars and scheduling for executives
• Maintaining confidentiality of sensitive information
• Coordinating with other administrative staff to ensure cohesive operation
• Assume other duties within the scope of training. (Other duties as assigned)

Qualifications:

• Able to multitask, prioritize, and manage time well
• Strong written and verbal communication
• Accuracy in data entry, scheduling, and documentation
• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Google Workspace
• Scheduling software (e.g., Calendly, Outlook Calendar)
• Able to anticipate needs and offer solutions
• Handles confidential information with integrity
• High school diploma or equivalent (required)
• Associate's or bachelor's degree (preferred in some cases)
• Scheduling meetings and maintaining calendars
• Managing files and records
• Drafting emails and correspondence
• Booking travel and managing expense reports
• Supporting team members or executives
• Answering phones and routing calls
• Familiarity with office environments and business communication

Salary: $15.00 per hour

Schedule: Mon-Fri 8:30am - 5:00pm

Experience: 1-3 years in an administrative, clerical role and/or Customer Service Skills (preferred)

Note - This job description is not intended to be all-inclusive. The employee may be required to perform other related duties as assigned by their supervisor. Job duties may also be adjusted based on organizational and industry needs.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Home Health Care Services

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