ABM Industries is hiring: Administrative Assistant in San Jose

Overview

Administrative Assistant - Janitorial at ABM Industries. The Janitorial Administrative Assistant plays a key role in supporting the janitorial by providing administrative assistance, handling documentation, and ensuring smooth day-to-day operations. This position requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The Janitorial Administrative Assistant works closely with the janitorial staff, supervisors, and managers.

Details

Pay: $26.00/hr

Schedule: Mon-Fri 7am - 3:30pm

Location: San Jose, CA

Benefits: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM 2025 Employee Benefits | Staff & Management

Key Responsibilities

• Administrative Support: Provide administrative support to the janitorial and facilities management team.
• Maintain accurate records of work orders and supply inventory.
• Assist in preparing reports and documentation related to janitorial services.
• Payroll: review twice a day
• Temp Labor Tracking: Submit all temp hours Friday morning
• Supply Order and Inventory
• Corrigo Work Orders: Create/complete
• Inspections and SWOPS: Minimum once a day
• Call log: Track all calls, emails, work orders, and KPIs
• Weekly Meeting agenda tracking
• Monthly Safety Topic: Print topic of the month for both day & night supervisor, scan and upload to ABM Home page
• Communication: Serve as a point of contact between janitorial staff and other departments or clients; communicate effectively with vendors, suppliers, and contractors regarding janitorial supplies and services; delegate customer inquiries or concerns related to janitorial services.
• Inventory Management: Monitor and maintain inventory of cleaning supplies and equipment; order new supplies as needed, ensuring that items are stocked in a timely manner.
• Compliance and Safety: Ensure all janitorial activities comply with company policies, safety regulations, and health standards; maintain safety protocols for cleaning materials and equipment.
• Reporting and Documentation: Document and track janitorial service requests, work orders, and completed tasks; ensure that all necessary paperwork, including contracts, invoices, and service logs, is completed and filed accurately.

Physical Requirements

• The ability to sit for extended periods and use a computer.
• The ability to occasionally lift and carry supplies or equipment.

Qualifications

• Capacity to multitask while able to see tasks to completion.
• The ideal candidate has strong people skills and is customer service oriented.
• Prior administrative experience is preferred but not required.
• Ability to work in a fast-paced environment.
• Self-motivated, organized and detail oriented.
• Computer skills: Google Sheets, Excel, Microsoft Office Suite: Outlook, Word, etc.
• Good verbal and written communication skills.
• Works well in a team environment.
• Approachable yet professional.
• Punctual and dependable.
• High School diploma required.

This job description outlines the general duties of a Janitorial Administrative Assistant. Responsibility may change or evolve depending on the needs of the organization.

Military and veteran friendly employer; veterans and candidates with military experience encouraged to apply.

MOS representations: Army 51L; AF 3E131; USCG 1701; USN 3E1X1; USSF H190; USMC 1161.