Administrative Assistant Job at Archdiocese of San Antonio Careers in Schertz

Overview

The Administrative Assistant is responsible for greeting all guests in person and over the phone, providing information regarding the organization, and answering, screening, and forwarding incoming calls to the appropriate personnel. The Administrative Assistant will also provide clerical administrative office support as requested by the Pastor and/or Director of Operations.

Responsibilities

• Answers and transfers phone calls, screening when necessary
• Maintains filing systems as assigned
• Retrieves information from records, email, minutes, and other related documents; prepares written summaries of data when needed
• Secures the office as schedule requires
• Responds to and resolves administrative inquiries and questions
• Coordinates and schedules meetings and appointments
• Maintains office supplies and coordinates maintenance of office equipment
• Adheres to safety training and protocols daily and takes precautionary measures to ensure safety and well-being of self and others
• Protects the confidentiality of information or material obtained in the service of the organization, including client names and information, donor names and gifts, investigations, and financial information
• Adherence to the Archdiocesan Code of Conduct and Faith and Morals policy is mandatory
• Promotes a solution-oriented, collaborative team environment aligned with the Mission and Vision of the organization
• Performs other duties as assigned

Requirements

• Minimum Qualifications
• Education: High school Diploma or equivalent; Associate’s degree preferred
• Experience: At least four (4) years in an administrative role providing direct support; bilingual in Spanish and English
• License and Credentials: Reliable transportation; valid driver's license; valid vehicle insurance
• Minimum Knowledge and Skills: Experience with computer software and Microsoft Office Applications (ParishSoft experience preferred); detail-oriented, organized, self-motivated, able to work independently and on a team; strong written and verbal skills; good critical thinking and problem solving skills

Benefits

• Paid Holidays/Holy Days
• 403b Retirement
• 401(a) Pension Plan
• Medical, Dental, Vision, Life
• Employee Assistance Program
• Short-term/Long-term Disability

The Archdiocese of San Antonio is an Equal Opportunity Employer.

Location: San Antonio, Texas Metropolitan Area