Administrative Assistant Job at Aspen Medical - USA in Jacksonville

Overview

Administrative Assistant at Aspen Medical — an exciting opportunity to partner with us in providing quality medical care to patients within a transitional setting. Administrative Assistants, alongside fellow team members, will support to ensure compassionate, competent care and safety for the patient population.

The medical teams will operate within a secure medical facility, providing services that include, but are not limited to the following:

• Medical Screening (New Arrivals)
• Comprehensive Screening
• Sick Call
• 24-Hour Emergency Medical and Mental Health Treatment
• Women’s Medical Care

Aspen Medical will provide additional EMS, Diagnostic and Laboratory, and other ancillary services. All clinic service delivery will be provided in accordance with US clinical standards and compliance measures.

Responsibilities

• Support medical teams in a secure facility and assist with patient intake, screening, and medical care coordination as part of the administrative function.
• Facilitate documentation, records management, and compliance with HIPAA and related guidelines.
• Preserve patient privacy and ensure accurate, timely communications with staff and patients.

Qualifications

• All Aspen Medical staff must be US citizens or Green Card holders. Sponsorship will not be available.
• Education: High school diploma or GED; completion of an administrative assistant program is desirable.
• Read, understand, speak, and write English fluently; strong customer service principles; knowledge of TRICARE benefits; quality control and risk management; medical terminology, forms, and records management; HIPAA guidelines; and general medical/legal ethics.
• Proficient computer skills, including Microsoft Office (Windows, Word, Excel); ability to meet deadlines.
• Understanding of DoD privacy and information systems (DoD 6025.18-R, DoD 5400.11-R) and related regulations; familiarity with JCAHO, HIPAA, and Privacy Act concepts.
• Fluency in Spanish is highly desired.

Employment Details

• Seniority level: Mid-Senior level
• Employment type: Contract
• Job function: Administrative
• Industries: Internet Publishing

Aspen Medical is an equal opportunity employer and does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request accommodation, please contact HR.AMUSA@aspenmedical.com.

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