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MDA Edge

MDA Edge is hiring: Administrative Assistant in Portland

MDA Edge, Portland, OR, United States, 97204

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This range is provided by MDA Edge. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$20.00/hr - $26.87/hr

Job Summary

  • Hybrid Schedule: 2 - 3 days in office.
  • General Office Support/Administration.
  • Admin Assistant will support our Enterprise Data Strategy area in Business. They would provide a full range of administrative support to the Director and her teams to enhance efficiency and support the achievement of business goals.
  • We are looking for someone with strong organizational and scheduling skills that is agile and change friendly.
  • Provides administrative support to a manager and her teams; receives visitors, callers and incoming mail and refers to appropriate staff member or department or personally handles as directed; uses software applications to prepare emails, correspondence, reports, presentations, agendas, meeting minutes, etc.
  • Required Skills: Intermediate computer skills using administrative software applications: Microsoft Office (Word, Excel, PowerPoint, SharePoint).

Key Responsibilities

Purchasing/Contracting Support:

  • Purchases a variety of supplies, services and equipment using purchasing cards and informal acquisition procedures; reconciles purchasing card statements; initiates purchase requisitions.
  • Tracks status of all purchase requisitions and purchase orders; administers service contract(s) for department or facility.

Team Support

  • Planning team events, organizing speakers, food/snacks etc.
  • Support travel needs booking/reservation of flights, hotels etc.

Operating Rhythm

  • Calendaring staff meetings, revenue recovery meetings, officer presentations etc.
  • Calendaring finance & HR meetings (monthly) and ensuring that the invoices are received and paid on a timely basis.
  • Calendaring IT and Advanced Delivery connections.
  • Supporting my leaders on their rhythm staff meetings, offshore meetings, project meetings etc.
  • Support laptop/office supply requests.

Seniority level

  • Seniority level

    Entry level

Employment type

  • Employment type

    Contract

Job function

  • Job function

    Administrative

  • Industries

    Staffing and Recruiting

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