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IT Engagements, Inc.

IT Engagements, Inc. is hiring: Administrative Assistant in Edison

IT Engagements, Inc., Edison, NJ, United States, 08818

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Greeting from IT Engagements…!

IT Engagements is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. We have an immediate opening for the below position with our premium clients.

Role: Intercept - Administrative Assistant

Location: Hybrid

Job Description Below

Purpose of the Job

This position provides complex administrative support functions for the VP, Head of Program Management and several other R&D groups, ensuring efficient office and logistical operations. May support senior leaders based in Europe. The ability to work independently and flexibly in a fast-paced environment with strong initiative and follow through is essential.

Principal Accountabilities

To perform this job successfully an individual must be able to perform each essential function satisfactorily:

  • Responsible for heavy calendar management utilizing Outlook
  • Experience with support of remote senior leaders and team members
  • Coordinate meeting arrangements

Schedule meeting with internal and external groups as needed, including organizing all meeting logistics (availability of attendees, meeting rooms and equipment, online conferencing via Lync and catering as required)

  • Manage confidential and proprietary material effectively and discreetly
  • Demonstrate proficiency working with the procurement systems and processes, including processing new vendor requests and contracts
  • Assist with creating/editing executive and/or departmental documents and presentations
  • Assist with travel needs in accordance with Intercept/Alfasigma travel policy (air, hotel, car, visa, etc.)
  • File expense reports in electronic and alternative systems as appropriate.
  • Back up to other administrative assistants as needed, including European colleagues as needed
  • Oversee and execute timely completion of additional projects, as needed
  • Establish, update and maintain departmental files and records
  • Type and format confidential and non-routine documents
  • Proven ability to work under tight deadlines and pressure in a composed manner
  • Other duties as assigned

Qualifications

  • Bachelor’s degree preferred but not required
  • 3+ years of related administrative experience in pharmaceuticals/biotechnology strongly preferred
  • Prior experience working with technical teams or R&D preferred.
  • Ability to work independently and manage multiple projects with superb accuracy
  • Exceptional customer service skill with internal and external personnel
  • Demonstrated exceptional MS Office skills (Word, Excel, Outlook, and PowerPoint).
  • Ability to build partnerships across the organization
  • Must be able to work 8:00 am to 5:00 pm Eastern; office-based 3 days per week at NJ US HQ office in Morristown, with 2 remote working days per week

Work Experience...

  • 3+ years of related administrative experience in pharmaceuticals/biotechnology strongly preferred
  • Prior experience working with technical teams or R&D preferred.

Education

  • Bachelor’s degree preferred but not required

Competencies & Major Skills

  • Demonstrated exceptional MS Office skills (Word, Excel, Outlook, and PowerPoint).
  • Strong verbal and written communication skills are essential. Dual language fluency (English/Italian) is preferred.
  • Excellent organization and multi-tasking skills.
  • Exceptional interpersonal skills and problem solving capabilities.
  • Ability to work effectively across a matrix organization, work independently and prioritize with minimal daily instruction.
  • Ability to think strategically in order to improve current processes

Thank you

mani@itengagements.com

Seniority level

  • Seniority level

    Mid-Senior level

Employment type

  • Employment type

    Contract

Job function

  • Job function

    Administrative

  • Industries

    IT Services and IT Consulting

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