Administrative Assistant Job at The Salvation Army USA Eastern Territory in West

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The Salvation Army USA Eastern Territory provided pay range

This range is provided by The Salvation Army USA Eastern Territory. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$29.12/hr - $31.87/hr

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

We are the largest non-governmental provider of social services in America and every year, we help over 30 million Americans overcome poverty, homelessness, addiction, economic hardships, loneliness, and exploitation through a wide range of programs and services.

The Administrative Assistant provides administrative support to the Territorial Secretary for Business Administration and the Executive Assistant to assist in expediting the workflow directed to and from the office. The Administrative Assistant will serve as a positive and professional representative of the Business Administration Section and of The Salvation Army at large.

This position requires approximately 35 hours of work per week and is eligible for a hybrid work arrangement (4 days onsite/ 1 day remote) after three months of employment.

Responsibilities

• Prepare correspondence for the Executive Assistant and the Secretary for Business and for the signature of the Chief Secretary and the Territorial Commander.
• Process corporate credit card applications, conference requests forms and post-retirement service agreements.
• Maintain the Secretary for Business’s expenses daily by scanning receipts and entering detailed information into the Corporate Credit Card Smart Data website. Identify and locate any missing receipts.
• Order office and kitchen supplies for the executive areas and replenish the items as needed.
• Answer all calls and respond to inquiries with professionalism, strict confidentiality and compassion; take detailed messages for necessary follow-up.
• Prepare interoffice, outgoing mail and packages, pick up and drop off mail daily.
• Maintain and add to the electronic and hard copy filing system.
• Retrieve information for the Secretary for Business and Executive Assistant as requested from files, minutes, meeting minutes, policies, documents etc. to fill out forms, compose emails, and prepare written summaries, etc.
• Act as back up when the Executive Assistant is out of the office.
• Fulfill all responsibilities and tasks included in the detailed SBA Office Administrative Assistant training manual.
  
  
  

TERRITORIAL MINUTE BOOK

• Maintain and process all of the updates for The Salvation Army Minute Book database, which houses all of the policies and procedures for the Eastern territory as well as all of the national policies and procedures.
• Update the daily progress of the lifecycle of each minute in the minute tracking spreadsheet and Schedule of Review.
• Maintain the electronic filing system for each Minute revision, ensure all approved Minutes are signed by the Chief Secretary.
• Distribute approved Territorial and National Minutes to THQ, Commands and throughout the territory.
• Provide a weekly status report and updated spreadsheet to the Executive Assistant every Friday.
• Forward all requests for access to the Minute database to the Secretary for Business for approval and process the request once approved.
  
  
  

CALENDARS AND MEETINGS

• Maintain the Board Room and Leadership Conference Room Calendar in Outlook and Lotus Notes every day, throughout the day.
• Identify and communicate any conflicts with numerous meeting organizers.
• Review the meetings on the personal and positional calendars for the Secretary for Business every day, throughout the day for syncing purposes to the meetings match on both calendars.
• Accept meeting invitations on behalf of the Secretary for Business, the Board Room and the Leadership Conference Room.
• Notify participants of Boards and Councils via email of any meeting changes or cancellations.
• Greet and escort external participants to the conference rooms and coordinate refreshments, snacks and meals for meetings as needed
• Any other duties, tasks and projects assigned by the Secretary for Business or the Executive Assistant.
• Assist the Director of Investor Relations as needed, in the absence of the Business Analyst.
  
  
  

Qualifications

• Associate’s degree, equivalent from a two-year college or technical school, or the equivalent of related work experience.
• 3-5 years of related experience.
• MS Word, Excel, Outlook, Adobe, PowerPoint, Lotus Notes and Teams, TSAMM (helpful, but not required).
• Excellent written and verbal communication skills.
• Excellent proofreading and grammar skills.
• Attention to detail.
• Ability to effectively communicate with all members of staff and all ranks of officers.
• Ability to work effectively as a team member and independently.
• Ability to use own judgement and discernment to determine the urgency of side projects assigned and prioritize the assignments as needed.
• Ability to manage time efficiently.
• Ability to always maintain and uphold the following:
• Strict confidentiality
• Professionalism
• Helpfulness
• Compassion
• Initiative
  
  
  

What We Offer

• Generous Medical, Dental, Vision Benefits
• TSA paid Life Insurance for Employees
• Additional life insurance options for employees
• On-site cafeteria
• Paid Time Off – Vacation, Sick, Personal day
• 403(b) retirement savings plan
• Non-contributory Pension Plan
• Professional Development
• Free, on-site Fitness Center
• Federal holidays
• Opportunities to give back and support our communities
  
  
  

All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability or protected veteran status.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Non-profit Organizations

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