Solomon Page is hiring: Administrative Assistant in New York

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Our client is seeking an Administrative Assistant to join their team in NYC! With minimum direction, the Administrative Assistant handles all administrative duties for the Chief Programming Officer & EVP and lends support as needed to other assistants.

It’s temp to perm and looking for someone to start as soon as possible.

Responsibilities:

• Works on a variety of administrative tasks and projects, including drafting and editing correspondence, memos, reports, and presentations; ensuring accuracy and consistency through proofreading and copyediting.
• Schedules and maintains calendar, appointments, meetings, and travel itineraries; anticipates changes and prepare meeting materials, charts and other required documents as needed.
• Handles incoming calls and greets visitors with a high-level of professionalism,; responding to inquiries and referring them appropriately.
• Serves as liaison between the Chief Programming Officer & EVP and internal teams, external stakeholders, and direct reports. Partner with other areas to ensure smooth communication and operational alignment across departments.
• Distributes timely updates and information throughout the organization related to current and upcoming programs and initiatives.
• Coordinates and tracks all documentation requiring approval, including attendance sheets, travel, and expense reports; following up with department members to ensure timely completion and submission.
• Conducts research on media & entertainment industry topics as assigned to support programming and strategic initiatives.
• Maintains and updates daily/weekly/monthly documents, including agendas, program status reports, event trackers, competitive calendar, charts, and databases. Take minutes when necessary and track follow-up items.
• Provides logistical support for programs and events including on-site assistance when requested.
• Maintains an organized filing system (both digital and physical) to ensure easy access to key documents and historical records.
• Manage projects using collaboration tools such as Airtable
• Engages as a company Ambassador for social media initiatives by actively sharing social media posts within one’s own networks, to amplify the organization’s reach and foster community engagement
• Assists and supports special projects and performs other duties as assigned
  
  
  

Requested Qualifications:

• Exceptionally organized with a demonstrated ability to meet deadlines, manage budgets and deliver high-quality results.
• High-energy team player who is proactive with great initiative and collaborates well with others.
• Ability to take ownership and manage all assigned tasks
• Positive and professional demeanor with excellent interpersonal and administrative skills
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks proficiently with very strong attention to detail and follow up
• An independent thinker
• Ability to perform thorough research, compile relevant information and generate meaningful reports
• Resourcefulness, creativity, and strong problem-solving skills
• 1-2 years of administrative experience in a fast-paced, deadline-driven environment
• Exceptional organizational skills with a proven ability to manage and prioritize multiple tasks simultaneously, with meticulous attention to detail and follow-up.
• Demonstrated ability to multi-task and respond promptly and professionally to internal and external stakeholders, fostering strong and positive relationships.
• Excellent written and verbal communication skills, with ability to draft, proof, and edit documents with accuracy and professionalism.
• High-energy team player who is proactive, resourceful and takes initiative to anticipate needs and solve problems.
• Confident, polished, and welcoming demeanor with the ability to engage effectively with partners, members, funders, prospects, and the public, by phone, e-mail or in-person.
• Strong research skills with the ability to gather, analyze and synthesize information into clear, actionable reports.
• Proficiency in MS Word, Excel, PowerPoint, and SharePoint; familiarity with project management or database tools a plus.
• Entrepreneurial mindset and genuine enthusiasm for the evolving media and entertainment landscape.
• Strong work ethic with desire and preference to work in-person as part of a cohesive, collaborative, high-energy, in-the-office work environment Able to work flexible hours and overtime (nights, weekends and holidays, as needed)
• Bachelor’s degree from an accredited college or university
• Bilingual fluency in Spanish a plus
  
  
  

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative, General Business, and Other

• Industries

  Entertainment Providers

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