Jethro Health System is hiring: Administrative Assistant in Lynn

Are you searching for a new career opportunity that makes a meaningful impact? If so, now is the time to find your calling at Jethro Health System. We are searching for an ideal candidate with experience working in the home healthcare industry. Candidate must be reliable, organized, a team player, and have great attention to detail.

Jethro Health System is a patient-centered, Medicare and Medicaid Accredited Home health Care agency looking for an Administrative Assistant for our organization.

Overview

The Administrative Assistant performs administrative and front-office support activities. These duties include directing and coordinating activities of medical, nursing, and clerical services of our organization. He/she establishes work schedules and assignments for field staff according to workload, cases, and availabilities; ensures that all referrals are received in an accurate, detailed manner and in turn are properly handled for staffing. Administrative Assistants consult with Client Care, Staffing, Payroll and Billing Coordinators, and Human Resources to discuss service problems to coordinate activities, and fielding telephone calls, receiving and directing visitors, and filing. Extensive computer and software skills and strong communication skills are required.

Responsibilities

• Accurately compiles the initial Patient Profile for each therapy and distributes it to the appropriate members of the healthcare team for processing
• Receives all referral and inquiries of programs that the agency offers as a source of service
• Assists the Staffing Coordinator in the screening and testing of all applicants
• Completes personal folders of all field employees; assists in the monthly audit of the files of non-administrative personnel
• Observes and photocopies license and identification card(s) and verifies with the appropriate licensing body as necessary
• Schedules all cases receiving care by the agency (with the appropriate supervision of the Client Care and Staffing Coordinators)
• Keeps records and required documentation updated
• Responds promptly and courteously to all patients/clients inquiries or problems
• Communicates continually with employees and clients to evaluate service
• Serves as a liaison between non-administrative personnel and the office
• Performs all other duties assigned by Management
• Organizes and prioritizes large volumes of information and calls
• Works independently and within a team on special nonrecurring and ongoing projects at the request of Human Resources and/or the Administrator
• Accurately compiles the initial Patient Profile for each therapy and distributes it to the appropriate members of the healthcare team for processing
• Responsible for answering all incoming phones for Intake and ensuring all calls are documented in an email to appropriate staff and documented in patient file where appropriate

Qualifications

• Must be a high school graduate, and at least 18 years old with at least one (1) year of administrative experience; a college graduate in the health care or social work field is preferred
• Effective written and oral communication skills, ability to listen and understand information, flexibility, and the ability to guide others
• Problem solving, creativity, and the ability to follow rules and policies
• Knowledge of administrative, clerical, and secretarial procedures (word processing, Excel, forms design, systems, telephone operation, mail distribution, stenography and transcription systems, and other office procedures)

Experience

• Intake/Coordinating: 1 year (Preferred)
• Home Health/Care: 1 year (Preferred)
• Knowledge of Home Healthcare EMR (Preferred)

Job Details

• Job Type: Part-time
• Pay: $22.00 - $26.00 per hour
• Expected hours: 24 - 30 per week
• Benefits: Flextime, On-the-job training, Paid time off
• Medical Specialty: Home Health
• Schedule: Monday to Friday; Weekends as needed
• Work Location: In office

Seniority level

Entry level

Employment type

Part-time

Job function

• Administrative

Industries

• Hospitals and Health Care