Herbert is hiring: Administrative Assistant in Cranberry Township

Description

HRG is an employee-owned, nationally recognized consulting engineering, planning, and infrastructure solutions firm.

We are actively seeking an ambitious and detail-oriented Administrative Assistant in our Cranberry Township, PA office. This position will have some work from home flexibility once the candidate has been fully trained. As an Administrative Assistant with HRG, you will be responsible for a variety of administrative support functions for engineering projects and business community involvement and engagement including but not limited to:

• Serving as the first personal contact between the office, the community and prospective clients by answering and routing incoming telephone calls and greeting visitors.
• Distributing incoming mail, interoffice mail and overnight packages.
• Preparing outgoing mail, certified mail and overnight packages.
• Providing support to and cooperating with administrative professionals in other regional offices.
• Copying various documents and performing record keeping functions in accordance with HRG’s standard procedures.
• Maintaining office and kitchen supplies; restocking and re-ordering (as necessary) to ensure adequate inventory.
• Preparing and processing bid and construction documents with guidance from engineering professionals; Knowledge of PennBid is preferred.
• Assisting with preparation of letters, reports, marketing packages, consulting proposals, PowerPoint presentations, project manual preparation and assembly.
• Electronic and hard document filing.
• Tracking and documenting staff licensures, organizational dues.
• Assisting with setting up new clients and projects; Experience with Deltek Vision or VantagePoint is preferred.
• Assisting with recording and distributing meeting minutes.
• Driving company vehicle to deliver plans, documents and supplies within the area served by the Cranberry Township office.
• Assisting with vehicle fleet maintenance.
• Assisting with organizing office and team building events.
• Supporting Assistant Vice President in various business activities including:
• Coordinating marketing initiatives.
• Scheduling involvement and participation in Chamber of Commerce and other industry organization events.
• Tracking and monitoring company sponsorships of industry and community events.

Requirements

• H.S. Diploma or equivalent.
• Associate’s Degree in Business or Secretarial Science, preferred.
• 2+ years’ administrative experience supporting multiple managers and/or projects.
• Outstanding organizational, multi-tasking and communication skills.
• Ability to prioritize and meet deadlines.
• Ability to work independently with minimal direction.
• Must be detail-oriented and possess excellent proofreading skills.
• Intermediate proficiency in Microsoft Office Suite including Outlook, Word and Excel.
• Has the legal right to work in the U.S.

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