Administrative Assistant Job at Cascade Environmental, LLC in Peoria

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Position at Cascade Drilling, LP

Come join an amazing team of close to 900 employees dedicated to providing Excellence on Every Level!

The Administrative Assistant provides support to the Office and Operations Manager with minimal supervision. They will support the company mission, policies, procedures, and exhibit a commitment to excellence and collaboration. This person must be able to prioritize, handle sensitive information with confidentiality, and meet deadlines. A successful Admin will be innovative, committed, and able to use independent judgment to organize a diversified workload.

Description

The Administrative Assistant provides support to the Office and Operations Manager. They will be responsible for various administrative tasks, including answering phones, managing files, processing invoices, and supporting office operations.

Essential Functions

• Answer and direct phone calls; take messages for managers
• Create, enter, and record purchase orders
• Review Driver’s Logs, Vehicle Inspection Reports, and timecards for accuracy
• Maintain all job files, permits, reports, and purchase orders
• Request Certificates of Insurance and Bonds
• Complete applications and renewals for business licenses
• Process invoices and maintain client files; coordinate with accounting
• Complete Well Completion Reports after each job
• Assist with month-end closing and invoice clearance
• Maintain and update job files and employee certificates in SharePoint
• Manage UPS/FedEx accounts and shipments
• Process manual and COD checks
• Perform other duties and projects as assigned

Job Requirements and Qualifications

• High School Diploma; Associate’s Degree preferred
• At least three years of office experience or equivalent education and experience
• Proficiency in MS Word, Excel, PowerPoint; ability to learn other software
• Ability to work independently and as part of a team, maintaining confidentiality
• Willingness to work overtime if needed

Cascade Environmental, LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, veteran status, gender identity, or expression.

We offer reasonable accommodations for applicants with disabilities. Contact us at (425) 527-9700 for assistance.

About Cascade

From a regional drilling company, Cascade has grown into a nationwide environmental services provider. We value excellence, innovation, and employee development. Our mission is to be a key partner in solving environmental and geotechnical challenges, contributing to industry and community success.

What We Offer

• Comprehensive training and career growth opportunities
• Medical, Dental, Vision, and Prescription coverage
• 401(k) with company match
• Paid Life Insurance, Disability, and HRA/FSA benefits
• Sick, holiday, and vacation leave
• Bonuses, tuition reimbursement, and charitable matching

Who You Are

• Hard-working, talented, and career-oriented
• Challenge-seeking and growth-minded
• Team player with excellent customer service skills
• Open to continuous learning and development

Learn more about Cascade: Video

Visit our careers site: Cascade Careers

Position Details

• Seniority Level: Entry level
• Employment Type: Full-time
• Job Function: Administrative