National Youth Advocate Program (NYAP) is hiring: Administrative Assistant in Da

Overview

Administrative Assistant opportunity at National Youth Advocate Program (NYAP). The Office Specialist will work with internal and external partners to ensure smooth operations within NYAP, collaborating with the clinical team and office staff to assist in day-to-day operations and provide general support.

Responsibilities

• Perform work in a manner consistent with NYAP’s mission, values, and philosophies.
• Handle office duties including filing, copying, typing, and answering phones.
• Coordinate with insurance companies.
• Take messages as needed.
• Distribute information to employees.
• Maintain clear and concise records in all areas.
• Submit maintenance requests for office machines as needed.
• Track office supplies and request orders.
• Greet and direct guests to appropriate areas.
• Maintain Excel and Word spreadsheets to help organize work.
• Maintain and organize training rooms, conference rooms, and common areas.
• Complete payment requests as needed.
• Distribute incoming mail and maintain the postage machine.
• Maintain daily training room schedules and ensure adequate supplies for trainings/classes.
• Provide coverage to other locations as needed.

Minimum Qualifications

• High School Diploma or GED equivalent.
• Previous experience with various office machines, including computers.
• Proficient use of desktop and laptop computers, smartphones and tablets, printers, fax machines, and photocopiers; experience with word processing, spreadsheets, and database programs.

Other Skills

• Excellent customer service and communication skills
• Sensitivity to cultural diversity
• Enthusiastic self-starter
• Excellent oral and written communication skills
• Strong organizational and administrative skills
• Effective problem-solving and decision-making abilities
• Ability to work independently and as a team member

Driving And Vehicle Requirements

• Valid driver’s license
• Reliable personal transportation
• Good driving record
• Minimum automobile insurance coverage of $100,000/$300,000 bodily injury liability

NYAP is a participating agency in the Great Minds Fellowship and Great Minds Workforce Commitment Incentive Programs.

Who We Are

National Youth Advocate Program has been serving communities and clients since 1978. We grow by expanding and developing new programs to meet the needs of those we serve. We offer services in Prevention/Intervention, Positive Youth Development, Out-of-Home-Placement, and Reunification/Permanency for families and individuals.

We look for compassionate and dedicated individuals who want to make a direct impact in supporting children, youth, and families.

Job Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Health Care Provider
• Industries: Individual and Family Services

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