Administrative Assistant Job at Hill International in Long Beach

Hill International is seeking an Administrative Assistant in Long Beach, California

Qualifications

• Associate's degree or high school diploma required; Bachelor’s Degree preferred.
• Minimum of 5 years of administrative experience.
• Real Estate experience preferred.
• Full-time onsite position in Long Beach, CA.
• Strong written and oral communication, organizational, and interpersonal skills required.
• Ability to prioritize, multitask, and maintain confidentiality.
• Professional demeanor with tact and diplomacy.
• Strong technical skills, including proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook), Adobe Acrobat, and other relevant software.
• Basic understanding of clerical procedures such as recordkeeping and filing.
• Ability to work independently.

Salary and Benefits

The salary range for this position is $60,000-$75,000, based on qualifications and experience.

Benefits may include Medical, Dental, Vision, Life and Disability Insurances, Flexible Spending Accounts, 401(k), Paid Time Off, Holidays, Tuition Reimbursement, and more.

Responsibilities

• Manage correspondence in EDRMS and finalize memos and letters to divisions, outside entities, tenants, and parties.
• Track approval processes and organize correspondence and documents accordingly.
• Prepare and manage contracts and agreements, including DocuSign processes and signatures.
• Assist with file organization, both physical and electronic, including creating and maintaining files.
• Work within Customer Relationship System (CRM) and assist with data entry and record management.
• Coordinate contract terminations and related communications.
• Provide backup support to the Senior Secretary and perform other administrative duties as required.

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