Administrative Assistant Job at Camelot Community Care in Tallahassee

Overview

Administrative Assistant role at Camelot Community Care.

Provides various administrative support functions to program leadership and staff.

Responsibilities

• Answers and screens telephone calls ensuring accurate messages are taken.
• Enters and updates information in relevant computer data bases for assigned program(s).
• Maintains various schedules and calendars.
• Reads and routes incoming mail.
• Composes and types routine correspondence and dictation.
• Manage, prepare and maintain all accounts payable for the office.
• Organizes and maintains client records.
• Ensures safety and compliance of physical building to include fire drills, safety assessments, safety reports, and other building and safety issues per Camelot policy and procedures.
• Prepares outgoing mail and correspondence including but not limited to e-mail and faxes.
• Completes all billing procedures as assigned and distributes to appropriate person.
• Orders and maintains office supplies, and arranges for equipment maintenance.
• Maintains petty cash drawer including distribution and accounting.
• Maintains personnel files and other employee related documents.
• Collects timesheets and transfers information to summary sheets and maintains records of all timesheets, leave requests, etc.
• Collects/receives, processes and submits all cash received at the office.
• Assists in the preparation and completion of reports, budgets, and other required reports.

Education and/or Experience

High school diploma or general education degree (GED); minimum of one year previous administrative or secretarial office experience.

Certificates, Licenses, Registrations

• Valid Driver’s License
• Valid auto Insurance

Other Qualifications

• Through computer skills including knowledge of Microsoft Office products
• Ability to handle confidential information
• Organizational skills
• Communication skills

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Individual and Family Services

Tallahassee, FL; $34,760.00-$38,236.00