Rödl & Partner USA is hiring: Administrative Assistant in Greenville

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Description

Rödl & Partner is seeking an

Description

Rödl & Partner is seeking an Experienced Administrative Assistant to join our international public accounting firm in our office in Greenville, SC. This full-time position will provide support to senior management and staff of the Greenville team. We are looking for someone who is a positive, self-motivated, professional individual with superior organizational skills, the ability to work within deadlines and to execute multiple tasks simultaneously.

The ideal candidate will be a team player who is also able to work independently. The job duties of this position require someone comfortable working with financial data, software and internet technology, and other office equipment.

General Duties and Responsibilities:

• Phone: answer incoming calls promptly and professionally; transfer calls and relay any messages to the appropriate personnel or departments
• Mail and Deliveries: receive incoming mail and packages; scan, sort, and distribute mail to the respective recipients; order certified mail and FedEx supplies; handle certified mail and FedEx shipments; add and remove clients from mailing list
• Ensure employee contact information, including phone number, mailing address and birthday are up-to-date and included in the firm calendar
• Meetings and Conferences: prepare the conference room for meetings, ensuring it is clean and organized; arrange for catering and refreshments; greet guests upon arrival; tidy up after the meeting has concluded
• Audit Assistance: format financial statement reports and link data from underlying Excel workpapers; finalize reports and other deliverables with letterhead and signature; prepare and handle shipment of deliverables to client
• Tax Assistance: finalize tax return documents for clients; prepare shipment of deliverables via certified mail to tax authorities and FedEx to clients
• Business Process Outsourcing Assistance: Ensure timely mailing of checks and 1099s to designated recipients; prepare deposit slips and handle physical deposits into bank
• Time flexibility, specifically the ability and willingness to work before or after regular hours to meet occasional short-notice report deadlines; regular hours are 8:30 a.m. to 5:30 p.m. Mondays through Fridays
  
  

Job Skills and Experience:

• Associate’s degree and/or at least 4+ years of administrative assistant experience or equivalent
• Accounting Software experience is a plus (CCH Axcess, ProSystem Practice, ProSystem Tax, ProSystem Engagement), but not a requirement
• Demonstrated high-level client-service orientation, and ability to handle sensitive and confidential information with maximum discretion
• Knowledge of the German language is desired but not required
• Strong skills in using MS Word, Outlook, and PowerPoint, and basic knowledge of Excel and Adobe
• Excellent verbal and written communication abilities, including writing letters, memos, and emails
• Capable of understanding and managing priorities to address challenges faced by colleagues and team members
• Diligent and conscientious professional who pays meticulous attention to detail, regardless of the size or complexity of the task
• Ability to handle sensitive and confidential information with utmost care, especially when associated with client deliverables
• Collaborative individual who enthusiastically embraces new assignments
• Quick learner with the ability to rapidly grasp software functionalities
  
  

Benefits:

We understand that talented individuals are drawn to companies that offer comprehensive benefits packages. Therefore, we provide a robust Benefits Plan that includes:

• 401K plan (with 3% salary paid employer contributions)
• Medical coverage
• Paid Dental coverage
• Employee and Dependent life insurance
• Disability insurance
• Vision insurance
• Accidental death & dismemberment insurance
• Flexible spending accounts
• Paid Day of Service annually
• Flexible work arrangements
• Generous paid time off – 25 days for all full-time employees!
• Paid holidays
• Additional paid holiday following 4/15 deadline
• Paid parking/public transportation reimbursement
• Mobile phone reimbursement
• Tuition reimbursement & training
  
  

Why Rödl & Partner?

• We keep our employees current by supplying cutting-edge technology and access to learning opportunities
• We invest in the growth of our team members through regular feedback sessions
• We recharge as a team by celebrating deadlines and gathering at organized firm events
• We applaud the achievement of both career and personal milestones for individual team members on a firm-wide basis
  
  

What makes the culture at Rödl & Partner USA unique?

Unlike firms that may hint at an international work environment, Rödl & Partner USA offers a truly global workplace. Every day, R&P employees are immersed in a diverse intercultural setting where it's common to hear colleagues or clients speaking different languages, sharing cultural traditions from their home countries, or explaining unique perspectives. Whether a team member is from the US or abroad, this inclusive culture supports the global vision established at our worldwide headquarters in Nuremberg, Germany, and drives the Firm’s success in the international marketplace.

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Take the first step in ‘ACHIEVING’ together with Rödl & Partner by visiting our Careers Page:

Careers | Rödl & Partner

Get to Know Rödl & Partner:

Our focus on the accounting, assurance, and tax needs of foreign, family-owned midsized ("Mittelstand") businesses operating in the U.S. carries forward from our two founding firms. Rödl & Partner (founded in 1977 in Nuremberg, Germany) and Langford de Kock & Co. (founded in 1976 in Atlanta, GA) and their merger in 2001.

As the preferred accounting, auditing, tax, and business consulting professional services firm of German-speaking and other international entities, you will benefit from the extensive experience of our U.S. certified public accountants, as well as our bilingual staff of professionals, many of whom also carry international certifications (StB, WP, Dottori Commercialisti, CA).

At Rödl & Partner, our integrated approach to client success revolves around collaboration. We prioritize internal synergy, ensuring seamless integration across departments to guarantee holistic client support. Additionally, our thorough oversight involves equipping managers and seniors with the necessary tools for effective performance and deadline adherence. These principles underscore our commitment to excellence in client service.

Rödl Management, Inc. is an Equal Opportunity Employer.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Accounting

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