Administrative Assistant Job at Meadows Behavioral Healthcare in Downers Grove

Description

As the Administrative Assistant you will perform and coordinate the office duties and responsibilities required for effective operations of Administration / Operations. Greet visitors, answer multi-line telephone, screen and direct calls, accurately take and relay messages, respond to requests for information or direct inquiries to appropriate destination, provide, receive, and distribute documents as appropriate. Additional responsibilities include, clerical support, including but not limited to, faxing, photocopying, mailing special projects, etc.

Essential Duties Include

• Communication: Answer, direct, and manage incoming calls; coordinate sorting and processing and incoming and outgoing mail; greet visitors.
• Administrative Support: Provide clerical support to various departments as needed.
• Other: Ability to converse in English with others to give, take and process information; extensive use of telephone.
• Confidentiality and multi-tasking: Maintain confidentiality of information, multi-task, coordinate projects and record/transcribe general and specific meeting minutes.
• Collaboration: Work independently and collaboratively.
• Safety: Communicate with other staff to relay concerns and observations involving patient safety.

Qualifications

Education and Experience:

• High School Diploma or General Education Diploma (GED) required.
• One year administrative / clerical support experience required.
• One year experience using a computer, copier, fax machine and Microsoft Word and Excel.
• One year experience in a healthcare environment preferred.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Mental Health Care

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