Administrative Assistant Job at Endurance Lift Solutions in Midland

Administrative Assistant position providing clerical and secretarial support for a local site, including general clerical work, receptionist duties, and project-based tasks.

Responsibilities

• Project a professional company image through in-person and phone interactions.
• Meet and greet clients and visitors and offer general visitor policy overview.
• Answer incoming calls, faxes or emails, and transfer to appropriate staff members.
• Plan, coordinate and execute meetings and visits.
• Coordinate travel arrangements and expense reporting as needed.
• Ensure operation of office equipment by scheduling preventive maintenance, arranging repairs, and maintaining equipment inventories.
• Maintain supplies inventory by monitoring stock, anticipating needs, placing and expediting orders, and verifying receipt of supplies.
• Create and modify documents using various computer programs.
• Perform general clerical duties including photocopying, faxing, mailing, and filing.
• Comply with and ensure department compliance with Company health, safety, and environmental policies.
• Comply with all applicable U.S. export control and security regulations.
• Other duties as required.

Requirements

EHS Requirements

• Complete all work in a safe manner and follow all safety requirements aligned with supporting the company’s TRIR goals.
• Follow all environmental requirements aligned with supporting the company’s environmental performance goals.
• Complete and actively participate in all the company’s safety training requirements.

Position Requirements

• Education/Training: High school diploma or General Education Degree (GED).
• Experience: Minimum of three to six months of related experience.
• Knowledge/Skills: Knowledge of Microsoft Office and a multi-line telephone system. Professional verbal and written communication skills preferred.
• Travel Requirements: No travel is expected for this position.

Physical/Mental Requirements

• Must be able to sit for extended periods of time.
• Must be able to maneuver to all areas of the office.
• Must be able to lift up to 20 pounds and carry up to 10 pounds.
• Must be able to bend, reach, kneel, twist, and grip items while working at the desk.
• Must have the manual dexterity and coordination to operate office equipment, including a 10-key adding machine, PC computers, facsimile machine, and photocopier.
• Must be able to work at a fast pace and manage several objectives, reassigning priorities as needed.
• Must be able to tolerate changing priorities and complete assignments despite frequent interruptions.
• Must be able to read, write, speak, and understand English.
• Must be able to respond to visual and aural cues.
• Must be able to drive an automobile.

Work Environment

Office environment located on-site at an ELS location during normal or extended business hours. Work may also occur at meeting venues or other locations as required.