Administrative Assistant Job at The Jewish Board in New York

Posted Tuesday, August 26, 2025 at 4:00 AM

Make a bigger difference

PURPOSE:

The Mishkon Division provides supports and services in a healthy and safe environment for individuals with intellectual/developmental disabilities living in residential programs and in community settings. Our core values are to provide a healthy and safe environment that promotes person centered planning, community integration, and close collaboration with families and the community. This is all accomplished through an Orthodox Jewish lens, and with an understanding that staff, at all levels of the division, is the determining factor in achieving positive outcomes for our clients.

POSITION OVERVIEW:

The Administrative Assistant supports the smooth and efficient functioning of organizational programs, operations, and administrative functions. This role is responsible for providing high-quality administrative and logistical support to multiple departments, coordinating internal processes, assisting with documentation, and reporting, and ensuring day-to-day office operations are carried out efficiently.

KEY ESSENTIAL FUNCTIONS:

• The Administrative Assistant is responsible for greeting and screening visitors. Maintaining the visitor’s log. Answering and responding to call and emails.
• Receives and sorts through mail and packages.
• Assist with data entry and uploading into the electronic health records and other related systems.
• Organize and maintain digital files on SharePoint. Organize and assist with archiving projects.
• Order and maintain inventory of office supplies and equipment.
• Assist with event planning, scheduling meetings and coordinating logistics for internal and external meetings.
• Provide support with coordinating car service/transportation for programs and administrative staff.
• Assist with staff and individuals during emergencies.
• Provide support to the Executive Director and Deputy Directors.
• Other duties as assigned.

CORE COMPETENCIES:

• Excellent communication and interpersonal skills. Experience in exercising good judgment and problem solving against multiple priorities.
• Ability to analyze problems and work in team environment to provide solutions.
• Ability to develop positive working relationships and collaborate across all departments.

EDUCATIONAL / TRAINING REQUIRED:

• HS diploma or GED required.
• Working knowledge of OPWDD regulatory requirements is preferred.

EXPERIENCE REQUIRED / LANGUAGE PREFERENCE:

• 2+ years of administrative experience.
• Familiarity with Orthodox Jewish practices is preferred.

COMPUTER SKILLS (list the computer skills needed):

• Strong computer skills are required. Must have the ability to use Microsoft 365 applications including SharePoint, Word, Excel, and PowerPoint are critical.

VISUAL AND MANUAL DEXIERITY:

• Ability to monitor a large volume of emails and calendar appointments.
• Ability to operate office equipment such as copies, scanners, printers phone system.

WORK ENVIRONMENT / PHYSICAL EFFORT:

• Ability to sit in an office environment for an extended period of time.
• Light lifting up to 50 lbs.

If you join us, you’ll have these great benefits:

• Generous vacation time, in addition to paid agency holidays and sick days
• Affordable and high-quality medical/dental/vision plans
• Tuition assistance and educational loan forgiveness
• Free continuing education opportunities
• 403(b) retirement benefits and a pension
• Flexible spending accounts for health and transportation
• 24/7 Accessible Employee Assistance Program
• Life and disability insurance

Who we are:

The Jewish Board delivers innovative, high-quality, and compassionate mental health and social services to over 45,000 New Yorkers each year. We are unique in serving everyone from infants and their families to children, teens, and adults. We are proud to employ and serve people of all religions, races, cultural backgrounds, gender expressions, and sexual orientations. We are committed to building diverse, equitable, and inclusive teams to help support our mission, and we strongly encourage candidates from historically marginalized backgrounds to apply to work with us.

More on Equal Opportunity:

We are an equal opportunity employer that does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital status, veteran status, or any other status protected by applicable federal, state, or local law.

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