Administrative Assistant Job at Tier4 Group in Milwaukee

Base pay range

$20.00/hr - $22.00/hr

About the Role

We’re seeking a detail-oriented Administrative Assistant to support a busy division with a variety of administrative and office management tasks. This role is perfect for someone who thrives in a fast-paced environment, enjoys organization, and has a professional, proactive approach to their work.

Key Responsibilities

Administrative Support (60–80%)

• Prepare letters, memos, and reports from handwritten notes, dictation, or drafts
• Format documents and ensure accuracy in grammar and spelling
• Create presentation slides as needed
• Compose basic correspondence and memos
• Respond to routine inquiries and research information as appropriate
• Schedule small-group meetings, coordinating calendars, room bookings, and equipment
• Perform general office tasks: filing, photocopying (including two-sided and multi-page jobs), answering phones, sorting/distributing mail, and managing faxes
• Greet and assist guests/visitors in a professional manner
• Provide backup support for other administrative staff, including phone coverage and vacation/sick leave coverage
• Assist with occasional special projects as needed

Office/Division Administration (20–40%)

• Update internal HR-related information (e.g., name, address, or phone number changes)
• Maintain attendance records (vacation, sick, comp time) and distribute pay statements
• Manage and update manuals and confidential departmental files
• Coordinate facility issues (lighting, HVAC, restrooms, furniture) with Building Services
• Track important dates/meetings and assist with disbursement requests and seminar registrations

Requirements

• Minimum of 1 year of administrative experience
• Typing speed of at least 35 WPM
• Proficient in Microsoft Word
• Strong grammar, spelling, and proofreading skills
• Proven ability to manage multiple priorities and meet deadlines
• Ability to handle confidential materials with discretion
• Professionalism, tact, and strong interpersonal skills
• Self-motivated and able to work independently

Preferred Skills

• Familiarity with business or organizational environments
• Strong collaboration and communication skills
• Experience with calendar management and scheduling
• High level of organization and attention to detail

If you're an organized, reliable professional looking for a short-term hybrid role with a collaborative team, we'd love to hear from you!

Seniority level

Entry level

Employment type

Contract

Job function

Administrative

Industries

Insurance