Administrative Assistant Job at Volunteers of America Los Angeles in Los Angeles

Overview

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VOALA is a non-profit human services organization serving people in need, strengthening families, and building communities in the Los Angeles area. VOALA provides Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing, and drug and alcohol rehabilitation. Learn more at www.voala.org.

Pay rate: $20.70 - $21.79 per hour

Benefits: VOALA offers competitive medical, dental, vision, and retirement benefits.

Job Summary and Purpose

The Admin Asst I provides general office support and acts as the office receptionist and telephone screener. Establishes and maintains cooperative and harmonious working relationships with program staff, workers, families of clients, business agencies, office vendors, and the general public.

Duties and Responsibilities

• General office duties: filing and assisting other office staff when required; prepares client and worker folders, record files, and general filing of records and documents; coordinates staff training and administrative events; participate and assist in organizational functions and events; database entry as directed; orders office supplies, type, create, and mail correspondence.
• Receptionist duties: answers telephone, emails, and replies to questions accordingly; maintains informational and/or operational documents; establishes and maintains cooperative and harmonious working relationships with program staff, workers, families of clients, business agencies, office vendors, and general public.

Essential Functions

• General filing; prepare client and worker folders; restock supplies; receptionist for office; assist with service hour billing; coordinates staff training and administrative events; other duties as required and may be subject to change.

Qualifications

Requirements

• Must be able to pass a fingerprint clearance and background check (including criminal history, personal references, employment and education verifications).
• Current TB screening and immunization records (within 5 days of hire).
• Current BLS Certification (within 15 days of hire).
• State-issued identification.
• Completion of all required trainings (within 30 days of hire).

Education

• High School Diploma or GED.

Experience

• 2 years of office and/or clerical experience; coursework or a formal degree/certification in Business Administration or related discipline can be combined with relevant experience to meet the time requirement.

Preferred Qualifications

• Working toward a Bachelor’s Degree in Business Administration, Management, or related field.
• Experience with Access or Service Point software.
• Bilingual in English and Spanish (written and verbal).

Equal Opportunity Employer Volunteers of America is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

This employer participates in E-Verify as required by the federal government and will provide Form I-9 information to confirm work authorization. If E-Verify cannot confirm work authorization, the employer will provide written instructions and an opportunity to contact the Department of Homeland Security or Social Security Administration to resolve the issue before any action is taken.

Note: Seniority level: Entry level; Employment type: Full-time; Job function: Administrative; Industries: Non-profit Organizations.