Administrative Assistant Job at MasTec Advanced Technologies in Rockledge

Overview

MasTec Utility Services delivers critical infrastructure construction and engineering services for power delivery, gas, and water customers, specializing in overhead and underground electric distribution for power delivery systems, gas distribution construction for gas systems, and turnkey solutions for water, sewer, and civil infrastructure projects. MasTec Utility Services is a subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company. MUS is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC).

We are a purpose-driven company with a culture that supports training, growth, and opportunities to follow curiosity and ambitions. We strive for an inclusive environment where everyone can advance and contribute meaningfully to ensuring communities have vital energy, light, and communications.

Job Summary

The Administrative Assistant will provide administrative and general office support to the site and regional operations. The Administrative Assistant serves as the primary point of contact for site personnel, Operations Managers, and Regional Support Managers, and directly impacts business operations by delivering efficient support to the field.

Responsibilities

• Establish and maintain a filing system so documentation/information is current and readily retrievable.
• Assist with external and internal vendor relations, including payment of invoices, new vendor setup, and resolution of vendor issues.
• Handle incoming calls, emails, and company correspondence daily, route inquiries to appropriate individuals/departments, follow up, and coordinate timely responses.
• Assist customers with immediate needs and help employees with tasks related to customer requests.
• Track paperwork, process new work/projects, update status, create invoices for all jobs, and keep a detailed log of start and end dates.
• Organize and coordinate staff meetings, prepare materials, and follow up on action items.
• Respond timely to requests from Resource Management and Field Operations.
• Maintain site bulletin boards with newsletters, safety information, and relevant postings.
• Attend crew meetings as needed to collect documents and communicate information.
• Maintain a safe work environment by following and supporting safe practices.
• Prepare and submit expense reports weekly in accordance with company policy (including for traveling technicians and new hires).
• Receive payroll timesheets and input data to ensure employees are paid on time.
• Provide backup support to other office staff and coordinate special projects as assigned.
• Assist and support field management on projects and daily business needs.

Qualifications

Minimum

• High school diploma or equivalent.
• 1 year of clerical or administrative experience related to work orders and invoice processing.

Preferred

• Associate degree in business management or similar, including computer and accounting courses.
• Experience in a construction or project environment.

Physical Demands and Work Environment

This job operates in a professional office environment and uses standard office equipment (computers, phones, copiers, scanners). The position is primarily sedentary, with some filing or lifting required. Must be able to bend, lift, and carry up to 50 pounds.

Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities. The Company reserves the right to revise or change duties as needed. Management reserves the right to change description, duties, or work schedules to accommodate individuals with disabilities.

Benefits and Equal Employment Opportunity

Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401(k) plan, and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE).

The Company's policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories.

Equal Employment Opportunity

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