Administrative Assistant Job at Sowells Consulting Engineers (SCE) in Houston

Overview

Sowells Consulting Engineers (SCE) is seeking a talented, team-focused Administrative Assistant to join our team in Houston, Texas. A positive attitude and strong organizational skills will support our mission to set the standard in our field for exceptional client service and professional excellence.

Benefits

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Responsibilities

• Support the personal productivity systems for managers, including maintenance of client/partner contact information, email tracking and organization, task tracking, correspondence management, and calendar scheduling using Microsoft Outlook, Microsoft Excel, Apple iPhone/iPad productivity apps, and other applications.
• Support the business development program of managers, including tracking client interactions, managing and charting target lists, tracking project opportunities and proposals, assisting with scheduling meetings, researching online, assisting in the development of presentation and organizing marketing materials, and typing and editing proposals.
• Perform various administrative duties to support the organization and office, including copying, filing, answering inbound calls, greeting visitors, and maintaining office areas, conference rooms, kitchen, and print rooms; manage office materials (e.g., printer/copier supplies, staples).

Education/Experience

• 5+ years of related experience supporting highly effective managers in a successful environment.
• Experience working with Adobe Acrobat software.

Skills and Special Requirements/Licensing

• Advanced software skills in Microsoft Word, Excel, and Outlook, including calendaring.
• Excellent communication with all levels of the organization.
• Expertise in personal productivity software such as Microsoft Outlook and iPhone/iPad productivity apps.
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology.
• Requires strong reading, writing, grammar, and math skills and keen attention to detail.
• Excellent written and verbal communication skills, including public speaking, email etiquette, grammar, and networking.
• Advanced skills in time management, organization, and meeting deadlines.
• Excellent interpersonal and social skills, including coordination, service orientation, and social perceptiveness.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Civil Engineering