Administrative Assistant Job at Healthcare Realty in Dallas

Healthcare Realty Trust (NYSE:HR), a real estate investment trust, is recruiting for an Administrative Assistant for our Downtown Dallas medical office building portfolio. We offer a competitive salary/benefit package including matched 401(k) with excellent growth opportunities. Please send your resume and cover letter to resumes@healthcarerealty.com.

Equal Opportunity and Affirmative Action Employer including Minorities/Women/Veterans/Disabilities

Requirements

• Four+ years progressively responsible office environment experience in property management company or equivalent.
• Congenial disposition, accounting capabilities, excellent communication and organizational skills.
• Competent in building and maintaining collaborative relationships throughout the organization and with tenants and vendors.
• Deadline driven, able to deal with frequent change, and capable to assess, prioritize, and act quickly.
• Extremely dedicated and independent thinker, accomplishing the projects from start to finish and soliciting feedback to improve performance.
• Ability to read and understand contracts.
• Intermediate to advanced skills with Microsoft Office Suite, capability of learning new software quickly, and ability to operate a variety of office equipment.
• Bilingual, preferred but not required.

Job Duties

• Perform a variety of administrative tasks including answering phones, drafting and distributing correspondence, expense reporting, meeting coordination, and filing/copying.
• Prepare service contracts and construction agreements along with accompanying paperwork. Send and track paperwork through the approval processes.
• Work with tenants, building maintenance staff, and vendors to ensure work orders are complete.
• Prepare monthly chargebacks and rent statements.
• Maintain system for tenant, vendor, and contractor certificates of insurance.
• Process, organize, and review regional paperwork.
• Prepare regional reports.
• Perform any additional duties assigned by the Property Manager and other company management.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

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